City Council Agenda and Packet 2017 08 29 SP

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L Louisville COLORADO • S1NC N ; CITY COUNCIL COMMUNICATION AGENDA ITEM 4 SUBJECT: DISCUSSION/ DIRECTION/ ACTION — CONSENSUS ON QUALITIES AND CHARACTERISTICS DESIRED FOR CITY MANAGER BROCHURE AND DATE FOR CITY COUNCIL RETREAT DATE: AUGUST 29, 2017 PRESENTED BY: KATHLEEN HIX, HUMAN RESOURCES DIRECTOR JUNE RAMOS, CONSULTANT SUMMARY: On July 25, 2017 City Council hired Ms. June Ramos to conduct focus groups with citizens, boards and commission members and City staff to gather information that would assist and inform City Council about the desired qualities and characteristics for the next City Manager. Ms. Ramos has summarized the themes, trends, and patterns of the focus groups and other engagement options in Attachment 1, Focus Group Executive Summary and Presentation. At the August 29, 2017 special meeting she will lead City Council through a prioritization process that will help finalize the "Ideal Candidate" qualities and characteristics as well as information that will be printed in the recruiting brochure to inform the candidates. The first draft of the recruiting brochure was reviewed by Councilors Loo and Maloney. It is currently being revised by the Novak Consulting Group and the second draft is scheduled to be reviewed the week of August 28, 2017, informed by the direction at the special meeting on August 29, 2017. BACKGROUND: Ms. Ramos conducted a total of seven focus groups that included: two focus groups with citizens, two focus groups with Board & Commission representatives, one focus group with Department Directors, one focus group with Manager -level employees, one focus group with line -level employees, In addition, Ms. Ramos and Ms. Hix had a booth at the Louisville Farmer's Market on Saturday, August 12. Citizens were asked to complete a questionnaire answering the following two questions: 1. What are the key characteristics and qualities of an effective City Manager? CITY COUNCIL COMMUNICATION 2