Cultural Council Agenda and Packet 2017 09 21

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Discussed continuing to start at 6:30 pm and possibly extend the end time to 8:15 pm or 8:30 pm. One scenario would be to end around 8, talk a little bit, and then let the band do an encore. c. Opportunities for Local bands/opening act. It's an excellent way to support local artists. Katie has been sending band information from people who want to be considered for next year to Adam. Adam is compiling a data base of all the bands that have been considered. A dance troupe or other performance artist, not just a band, could be the opening act. d. It worked well to make announcements between the two acts, instead of in the middle of the main band's set. e. Audience issues with seeing the band. i. We need to work on raising the stage height. ii. Discussion around having 'sections' (blankets, chairs, dancing). We have done this in the past. The group consensus is that this is not needed. We received only a handful of complaints about people standing in the front. XI. Ticketing Discussion and Proposals — (Gina, Debbie , Katie) a. Pricing simplification: i. One ticket price of $10 and $15 for bigger shows. ii. Also a family price: kids free with adult admission. iii. Premium shows are Alfredo Muro and Altius Quartet. iv. Vote: all in favor b. Online Ticketing — i. Brown Paper Tickets is used by many groups and is easy to set up. Buying an advance ticket will add $1.34 to their cost for a $10 ticket, and $1.51 for a $15 ticket. One complication is that people who buy ahead of time will show up at the last minute expecting a seat. ii. We will need to have tickets ahead of time, a roll of tickets is easy and we will be able to more easily tell how many people are at the show. iii. Vote: all in favor iv. Policies — pursue working on these. XII. Fall Programming Schedule: a. Marketing - materials due to Blake Monday Aug 21St b. Volunteers — volunteers were scheduled for upcoming events c. Confirm Leads — leads were confirmed/assigned for upcoming events XIII. 501(c)3/ LCC Split a. Discussion on splitting the Louisville Cultural Council into two arms, the non-profit fundraising (501(c)3) arm and the policy (Louisville Cultural Council) arm. i. Chris Leh shared issues that necessitate a split, including: 1. The city did not want the 501(c)3 (Non Profit) to create liability for the city by doing things that seemed city related. One example is if the NP has an event that has alcohol. (ie. fundraiser for public art) 2. The city does not want the non-profit to speak for the city. 3. By separating the non-profit from the City, the non -profit's activities are no longer subject to public notice and public records. 4. The city wants to treat Non Profits equally within the city. b. Topics discussed included: i. Fundraising is a new function.