City Council Minutes 2003 08 12 - Laserfiche WebLink

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Louisville City Council Meeting August 12, 2003 Page 2 of 3 REGULAR BUSINESS AWARD BID TO FCI CONSTRUCTORS, INC., FOR CONSTRUCTION OF LOUISVILLE POLICE AND MUNICIPAL COURT BUILDING Davidson called for Staff presentation. Deputy City Manager Julie Boyd reviewed that in early July the City issued an invitation to bid to eight pre-qualified contractors for the new Louisville Police/Municipal Court facility construction. The eight pre-qualified contractors were selected from a group of twenty-eight contractors submitting qualifications for the project. The selection was based on experience of a similar nature in Colorado and County, including projects of a similar size and contract amount and construction of public safety operation facilities. On Monday, July 25, seven bids were received, with FCI Constructors submitting the lowest base bid of $2,937,000. Adding seven alternates, FCI maintained the low bid of $2,965,925. Staff contacted municipalities where similar work has been completed and received very favorable recommendations for FCI. The bid was to complete the project within 365 days and FCI's proposal is to complete the work within 330 days. Boyd explained the total project budget approved by Council in the 2003 budget is $3,899,000, including design fees. The construction contract amount is $2,965,925 and staff recommends approval of a contingency amount of 10% on the base amount ($293,700), which would bring the total to $3,259,625. Design fees are $258,400, for a total project cost of $3,490,000. Boyd explained that based on comments from the engineering department, Staffhas requested a proposal from the project's civil engineers to re-evaluate the drawings for sanitary and storm sewer. A proposal for engineering the dedicated right turn lane east of the McCaslin/Via Appia intersection is also being requested. She explained the changes for sewer would lower the contract amount and the right-turn lane with sidewalk and landscaping would increase it. Staff recommends the Council approve the contract for construction of the Police Department/Municipal Court building with FCI Constructors, Inc. in the total amount of $2,965,925 and requests that the total project amount be authorized at $3,259,625, which includes the 10% contingency. Keany reported the Police Committee was pleased with the bids. MOTION: Keany moved that Council award the bid to FCI Constructors, Inc., for the construction of Louisville Police and Municipal Court building, seconded by Levihn. Roll call vote was taken. The motion passed by a vote of 5-0. Sisk and Brown absent. REGULAR BUSINESS ITEMS SUSPENDED The City Attorney requested the City Council convene an Executive Session for the purpose of consultation with respect to pending litigation (Virginia Hoyle and Ira Hoyle