City Council Minutes 2018 01 23 - Laserfiche WebLink

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City Council Meeting Minutes January 23, 2018 Page 3 of 4 Councilmember Maloney stated we need to integrate the Finance Committee's work plan in to the schedule. That would include the fiscal impact model, enterprise and auxiliary budgets, the new recreation expansion tax, fees, and fee calculations. For the Recreation Board one of the tasks for them is to look at the finances and fees for the program, and that will need to be incorporated in the budget conversation Looking at the calendar Mayor Muckle suggested moving back performance goals and key indicators to April 17 and perhaps on March 20 bring in some discussion with the boards. Councilmember Loo stated the difficulty with that is all the boards will want to do this. The less sophisticated boards are going to have difficulty competing with the boards with a great deal of political know how. It is not equitable and creates expectations among the boards who don't understand the process; it gives them an expectation they will get whatever they ask for Councilmember Leh agreed He stated there ought to be a way to make sure board members have a baseline of knowledge of the process Councilmember Stolzmann stated the 2018 Supplement Budget book is very helpful and if Council could have the proposed budget information presented in a format like that as a starting point budget it would be easy to understand and adjust from there It would be an easy way to relate the goals and objectives to the money we spend in each program Mayor Muckle agreed Councilmember Stolzmann stated it would be nice if when the Council looks at the proposed budget, staff has had a chance to update Key Indicators She suggested taking out the measures that aren't annual measures; some are every four years. Councilmember Stolzmann would like Directors to give Boards and Commissions a chance to give input at a meeting and finding a way for Council feedback to get back to the boards somehow Mayor Pro Tem Lipton stated staff should play a big role in that Councilmember Stolzmann would like a chance for Councilmembers to give some feedback about areas they hear about a lot. Director Watson stated the schedule is for Boards and Commissions to give input on the Capital Improvement Plan (CIP) in February and on the operating budget items in April City Manager Balser stated staff will have to clearly state to Boards and Commissions when to give input and how to give it and also have a way to identify for them what will or will not be incorporated in the proposed budget Councilmember Keany stated the staff liaisons to the Boards and Commissions have varying knowledge of the budget process; there needs to be a way so that each Board or Commission understands the process in the same way and what the possibilities are. Councilmember Stolzmann would like a graph showing recurring expenditures over time added to the two-page design layout for each subprogram. She would like to see the