Finance Committee Agenda and Packet 2018 02 19

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City Council Finance Committee Meeting Minutes 01/19/18 Page 3 of 6 that he did not want to see the Finance Committee driving policy for the rest of the City Council Members. Lastly, the Finance Committee and staff discussed the Bond Council RFP also scheduled for second quarter 2018. The Finance Committee requested finance staff prepare a draft of the RFP for review. Finance Committee Chairperson Maloney requested staff make the necessary changes and provide the amended 2018 Work Plan to the Finance Committee at the next regularly scheduled meeting. The draft of the Finance Committee 2018 Work Plan can be located in the packet of the January 19, 2018 Finance Committee Meeting. 2019-2020 BIENNIAL BUDGET CALENDAR AND 2019-2020 BIENNIAL BUDGET PROCESS, FORMAT, & FORMS Finance Director Kevin Watson presented a draft of the 2019-2020 Biennial Budget Calendar and drafts of several new budget request forms for Finance Committee review and comment. City Manager Balser stated that there are open dates not yet on the budget calendar for City Council. Director Watson asked the Members if they wanted to keep the current program structure, or if the Committee would like to see the programs structured differently. Finance Committee Chairperson Maloney asked how the information would be presented to City Council at the March 20, 2018 budget meeting. City Manager Balser stated that staff would request input and guidance at the January 23, 2018 budget meeting with City Council to allow staff time to incorporate any requests or changes in time for the March 20, 2018 meeting. Chairperson Maloney stated that he would like to see more specific Program and Sub -Program Key Indicators but use the same format as is in the printed budget document (i.e. Workload, Efficiency and Effectiveness Indicators with Expense and Revenue budgets). Member Maloney stated he envisioned this same format used at the June 12, 2018 budget retreat and containing the proposed budget, expenses, CIP and revenue assumptions for the next two years. Director Watson stated that at the retreat staff will present data for where 2017 ended, and include the six-year CIP and long-term financial plan. Finance Committee Chairperson Maloney stated that looking a capital expenses before operation expenses doesn't make sense and that he does not want capital expenses to be the driving force of the budget. Member Maloney continued that he did not want the process to be complicated, but that he wants to see capital and operations expenses together. Finance Committee Member Lipton stated he does not want capital competing for budget money needed for ongoing operations. 4