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City Council <br />Meeting Minutes <br />June 5, 2018 <br />Page 5 of 11 <br />costs at the time they happened. He stated he supports the project but is concerned <br />about the process. <br />Councilmember Loo stated if contractors underbid projects the city should not be held <br />accountable. She would also like a line item detail of what each of these items cost. She <br />would like to postpone or continue the item until we have that detail. <br />Public Comments — None <br />Councilmember Stolzmann stated she is concerned about the process and asked <br />Perkins + Will if at any point in time did any staff member state or imply that additional <br />funds would be paid for these services. Chris Kastelic of Perkins + Will stated no one <br />stated or implied that. Councilmember Stolzmann stated some of these items seem <br />routine and others probably should have been added to the scope of work when they <br />were happening. She doesn't want contractors underbidding projects to get the contract <br />and then adding on costs at the end. <br />Kastelic stated they would provide a detailed list. He stated they probably have <br />approached this the wrong way. They were adapting and changing on the fly and didn't <br />keep a running tally, but should have done that. He agreed they should have been <br />asking for the changes along the way. <br />Mayor Pro Tem Lipton asked if Council does approve this do they anticipate additional <br />costs. Kastelic stated this request should cover costs through the completion of the job. <br />Mayor Pro Tem Lipton asked if they are anticipating additional change orders similar to <br />this with other contractors on the project. Martin stated Stevens can approve routine <br />change orders with Saunders for construction. In addition, there are still significant <br />contingency funds available on both the owner and the contractor side so we feel we <br />are in a good position financially. <br />Mayor Pro Tem Lipton asked if this could be continued to June 19 and have the vendor <br />bring back more detailed information for review. If that information seems reasonable it <br />will likely get approved. <br />Mayor Muckle stated the project has been well-managed and going well and these <br />costs do seem reasonable. He agreed itemization would be helpful. <br />Councilmember Leh stated without an itemized list he can't approve this. <br />Mayor Muckle moved to continue this item to the June 19th meeting. Mayor Pro Tem <br />Lipton seconded the motion. <br />Councilmember Stolzmann stated she does not support this change and will vote <br />against the item when it comes back as she feels the work needs to be completed <br />