Library Board of Trustees Agenda and Packet 2018 07 12

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Library Board of Trustees Meeting Minutes —DRAFT May 10, 2018 Page 2 of 3 VII. Trustee Informational Comments on Pertinent Items Not on the Agenda Board President Schuman circulated a thank you card from former Library Director Barrett. She also circulated a card for Karen Freiter to thank her for her many years of service taking minutes for the LBOT. VIII. New Business A. Library Director Search: Kathleen Hix, Director of the Louisville Human Resource (HR) department, gave an update on the search. HR is in the process of indentifying a firm to recruit a new director. HR had one response from CPSHR, Sacramento, CA. CPSHR has a local recruiter located in Erie and HR and LBOT President Schuman will meet with the recruiter to discuss the CPSHR proposal. Action: When a recruiter is hired by HR, then HR will arrange for them to meet with the LBOT and the library staff to discuss the requirements of the Director's job. B. Annual Staff Luncheon: The luncheon will be on Wednesday, May 30 starting at about 11 am. IX. Ongoing Business A. Louisville City Council update (A. Stolzmann) The City Council is working on the two year budget process and is taking suggestions from the Boards and Commissions, and the public. Building permitting fees are intended to be revenue neutral over the long term and so they are being evaluated. Replacement schedules for equipment, such as used in the Recreation Center and other city facilities are being developed. The city code about signs display in public is being updated. On April 17 the City Council heard a proposal from Director Campbell to hire an outreach specialist. There has been recent growth in the library staff, and discussion at the City Council suggested that that they were not inclined to add more staff in this budget cycle. Councilwoman Stolzmann displayed a slide to the LBOT summarizing recent library staffing trends and comparisons with nearby communities. B. Superior Board of Trustees update (S. Hammerly): Member Hammerly was not present so no update was presented. C. Library Foundation liaison report (R. Gurganus): The Foundation is restructuring the roles of the officers to spread out more responsibility. The Foundation is recruiting new members. Information flyers are placed in the library lobby. D. Bylaws changes: No new changes to the Bylaws were proposed. E. Board Handbook Revision: Vice President Lancton and Secretary Chamberlin presented a draft of the handbook revision. The revision will be in pdf form. Where appropriate, it will contain links to online material, rather than replicating it. Actions: Vice President Lancton will email a copy of the draft to the Board members. At the next meeting a revision of the draft will be presented. F. Eagle Scout project (little libraries): Actions: President Schumann will contact the Eagle Scout about repairing one of the libraries. She will also get information about the scout troop and maybe contact them about sustainability issues. Member Gurganus will monitor the status of the Dutch Creek little library.