City Council Minutes 2018 08 21 - Laserfiche WebLink

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City Council Meeting Minutes August 21, 2018 Page 11 of 13 down the disposal is treated at the wastewater plant. Residents pay a cost either to put it out for pick-up or in the garbage disposal. Director Kowar stated the review team will include staff and a member or members of the SAB. Councilmember Maloney stated it would be helpful to have someone from the Utility Committee included. Director Kowar asked if there should be a public meeting during the selection process to share bid results and get input. Councilmember Stolzmann suggested once the bids are received it should come to City Council and the public can provide input on both the vendor and the options. Members agreed. Councilmember Loo asked when a discussion of HOA inclusion might happen. Mayor Muckle reiterated this RFP only covers the current customers. Councilmember Keany stated if we get a good contract the HOAs may want to join in but we are not forcing anyone to join. Councilmember Maloney noted the RFP clearly states the HOAs are exempt from this contract. Attorney Light stated current city code 8.64.070 exempts the HOAs, commercial locations, industrial areas, and multi -family locations. This RFP cannot change that list of exemptions. Director Kowar noted other considerations for the RFP include the emerald ash borer quarantine, street faire service, special events pricing options, customer service expectations, and ongoing communications plans. He asked if there any other topics not identified. Councilmember Keany stated he would like email notifications for service changes.. Councilmember Stolzmann asked if scoring direction is clear and if bid and alternatives are clear. Councilmember Loo is ok with both scoring and bid alternates but would like it clear days other than Thursday would be considered. Councilmember Maloney agreed. Councilmember Stolzmann stated the major issue with current service is pricing and she feels we are undervaluing that on the scoring criteria. Councilmember Keany would increase the weight of the pricing and perhaps remove the references from the weighting until after the vendor is identified. Mayor Muckle agreed. Mayor Pro Tem Lipton stated he is concerned we are locking into a process based just on price but residents want something balanced with a good value. Director Kowar noted the pricing could be so close that it is not the deciding factor. Mayor Muckle suggested to weight 75% for price and references removed from scoring but considered as a part of the conversation.