Legal Review Committee Agenda and Packet 2018 09 27

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City Council Finance Committee Meeting Minutes August 28, 2018 Page 4 of 5 Water Attorney Councilmember Leh stated we should get input from the Utility Committee and staff. City Attorney Light stated the water engineer should be included. Councilmember Stolzmann asked if there are ways to evaluate the work when our water attorney is representing us jointly with other clients. We should be proactive and have input from staff if we think problems may arise. City Attorney Light stated we always make sure attorneys fully disclose their clients and cases so we know what conflicts there may be. Councilmember Leh stated we should evaluate how the water attorney is reviewing our water rights and what changes we might need. Staff will get examples of evaluation forms including input from city manager and staff and if the appropriate scope of work and duties are being performed. Councilmember Stolzmann asked how we measure cost accountability. Councilmember Leh stated that might be hard, but can determine if we are getting timeliness and good solid advice; getting answers when needed. Measuring time efficiency is a challenge. City Attorney Light stated an attorney can work to a set budget, but that would need to be for general counsel work; litigation would be an outlier. City Manager would have to manage expectations. Land use cases can be heavily driven by the complexity of the transactions and by third party issues that are unexpected. Clarifying the expectations of workload and what the deliverables are is helpful. Municipal Judge and Prosecuting Attorney There are examples of these from other municipalities. Staff will find some and bring them back for consideration. DISCUSSION/DIRECTION — 2019 CITY ATTORNEY FEES City Manager Balser stated the City Attorney has submitted a new fee list for the firm for 2019. Councilmember Loo moved to recommend the City Council approve the fees as presented. Councilmember Stolzmann seconded. City Attorney Light noted the fees all take effect January 1 except for the charge for the new principal attorney which will be in September as a new firm member will be starting in September.