City Council Agenda and Packet 2019 01 29

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II: Cityof lom Louisville COLORADO - SINCE 1878 CITY COUNCIL COMMUNICATION AGENDA ITEM 2 SUBJECT: DISCUSSION/DIRECTION 2019 CITY COUNCIL WORK PLAN - PRIORITIZATION AND SCHEDULING OF ITEMS DATE: JANUARY 29, 2019 PRESENTED BY: HEATHER BALSER, CITY MANAGER EMILY HOGAN, ASSISTANT CITY MANAGER FOR COMMUNICATIONS AND SPECIAL PROJECTS MEGAN DAVIS, DEPUTY CITY MANAGER SUMMARY: City Council will conduct its annual work planning retreat to establish a realistic work plan for the year that reflects Council's highest priorities, the approximate meeting time Council will devote to each issue, and a rough schedule (by quarter) when Council will consider each issue. June Ramos (J Ramos Associates, LLC) will be facilitating the work planning session, and will help Council prioritize the items on the work plan and determine when they wish to discuss the items and how much time they need to dedicate to each item. At the January 15th Council meeting, Council reviewed staff's draft list of proposed items for the 2019 work plan. These items include issues from the 2018 work plan which may not have been completed or are being carried over for further discussion and direction, as well as items identified through the 2019 budget, Council subcommittees (Finance or Utility committee), or other adopted plans. At that time, Council had the opportunity to add or remove items to the work plan, in anticipation of the prioritization and scheduling that would take place at the January 29th retreat. The proposed 2019 Work Plan identifies the Program area for each item, as well as a new section that conveys the alignment with the work plan item and the Strategic Plan. The icon depicts which Critical Success Factor (CSF) may be supported by the work plan action (although it's possible more than one CSF would be impacted), and a note indicates whether the work plan item reflects a 2019-2020 Priority Initiative. This communication includes two documents: The revised recommended 2019 City Council Work Plan reflecting the input received by Council on January 15th, and a working document for the work plan prioritization process. The working document has the list of work plan items with a proposed priority level of High, Medium or Low, based on staff and Council discussion of these items. The items are color -coded to identify their proposed level of priority. These categories have been defined in the following manner: CITY COUNCIL COMMUNICATION