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City Council Utility Committee <br />Meeting Minutes <br />Friday, November 9, 2018 <br />Page 2 of 5 <br />• CIP Update <br />• 4' Quarter Financial Review (2018) <br />VII. Trash RFP <br />Mr. Kowar discussed the Solid Waste RFP has been advertised and has received <br />earlier feedback that a 5 year contract may limit responses. As a result, the RFP <br />was modified to add an alternative 10 year option. Mr. Kowar introduced potential <br />proposer, Republic Service represented by Mark. Mark commented that Republic <br />was happy to see the changes that were made and said that contracts that are 5 <br />years or less are less favorable to upfront capital costs. They like the 10 year <br />option as its more cost effective and will generate more competitive responses. He <br />stated he likes the way it is structured and that it is pretty straight forward and has <br />a few questions that he'll submit by email in accordance with the RFP instructions. <br />Councilmember Keany asked when the deadline for proposals was and Mr. Kowar <br />said December 20t" <br />Councilmember Stolzmann questioned if any of the HOAs have contacted the City. <br />Mr. Kowar stated that North End HOA did contact him and they are anticipated to <br />join the City system with 300 homes. Another HOA that has reached out was Trail <br />Ridge HOA that indicated they are not anticipating joining the City contract. <br />VIII. CIP Projects <br />Mr. Peterson provided an update on the WTP Improvements stating that the <br />majority of the 102 projects at the two facilities are complete. Of the $1.6 million <br />budget, costs are at about $1.2 million spent and another $200,000 to spend which <br />is in process now. Approximately $184,000 is projected to return to the water fund. <br />Of this amount, about $100,000 was related to projects that were removed. As an <br />example, the roof line item is planned to be repaired as part of the hail damage. <br />Councilmember Stolzmann requested information on how this CIP updated relates <br />to the quarterly CIP Update. Mr. Peterson clarified the CIP portion is connected to <br />the Howard Berry Water Plant and Sid Copeland Water Plant Upgrade budgets. <br />Councilmember Stolzmann questioned if the rate model used for the recent <br />budget, included this $184,000. Mr. Peterson explained that this information <br />wasn't available until after the budget process and therefore is not included. <br />However, the working model does account for this reduction. <br />Councilmember Stolzmann inquired if there were other CIPs that have changed <br />since the 3rd quarter report. Mr. Peterson detailed that this project was the only <br />known project returning funds at this time. Several projects are still in process and <br />will result in different numbers than the budget data provided in the 3rd quarter <br />report. <br />Councilmember Stolzmann discussed the water line budget and sought <br />clarification on why it is being carried forward. Mr. Kowar will verify with the project <br />manager of this project, but understands that the contractor is working on punch <br />7 <br />