Open Space Advisory Board Agenda and Packet 2019 03 13 Cancelled

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Proposed Outreach and Improvements in 2019: Pre -Communication Preparation - March 2019 1. Collaborate with City Administrators to compile contact information of residents, homeowners, business, and facilities near the burn. This would include private residences adjacent to Davidson Mesa as well as private residences in a larger area west of McCaslin Blvd. and South of South Boulder Road and local schools, hospitals, and businesses. Exact area still to be determined. Prepare and order postcards for mailing. 2. Advertise fire operational dates with a larger time frame to encompass possible reschedule dates and continue to provide detailed reasoning for flexibility in scheduling on all outreach materials. For example, listing "Spring" rather than a two -week time frame. 3. Offer residents and City Officials the option to sign-up for City of Louisville Prescribed Fire e-notifications via email. Assign City Administrators to be responsible for e- notification real-time updates while staff are in the field working on fire operations. 4. Create webpage on City website (and share link widely) to include fire partnership information, proposed dates (as known), staff contact information, video footage from previous prescribed fire, and frequently asked questions. 5. Request permission from RTD prior to placing signage on their property. 6. Contact Boulder County Department of Transportation to request fire date be added on their over -highway signage on US HWY 36. 7. Contact Public Works for signage assistance on McCaslin Blvd and South Boulder Road. 8. Contact US HWY 36 Commuting Solutions to coordinate communication on the US 36 Bikeway. 9. Contact City of Boulder Open Space and Mountain Parks for permission to post signs at Marshall Mesa Trailhead. 10. Update City Council on scope of work and public outreach plan, this meeting would be open to the public. Two Weeks Prior to Burn 1. Send postcards to homeowners and businesses in the predetermined outreach area. 2. Email local hospitals, schools, Police Department, Boulder County Dispatch as well as fire districts within Louisville, Superior, Boulder, and Lafayette to provide fire information, fire location, anticipated burn days, and what to expect (closures, smoke, etc.). 3. Post signage with prescribed fire schedule and information on Davidson Mesa Open Space, Harper Lake Open Spaces, Louisville/Superior Park and Ride, Table Mesa Park and Ride, and Marshall Mesa Trailhead. 4. Post prescribed fire schedule and information on the City Website and Facebook Pages including the DOLA Facebook Page. 5. Submit press release to Daily Camera and Boulder Weekly. 11