City Council Minutes 2019 03 05 - Laserfiche WebLink

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City Council Meeting Minutes March 5, 2019. Page 3 of 13 REGULAR BUSINESS DISCUSSION/DIRECTION/ACTION — MINER'S CABINS FINAL SITE SELECTION AND PHASE THREE RELOCATION AND REHABILITATION SERVICES Planner Selvoski stated this is a request for Council to make a final site selection on a location for the Lee Avenue miner's cabins and direction regarding Phase III of the contract for the relocation This has been a three phase project: moving from the original location to the City Services site, choosing a final location, and relocation to a final location and rehabilitated Council directed staff to analyze two options 1 - moving both cabins to Miner's Field or 2 - putting one at Highway 42 and Pine Street and one at Miners Field The consultants have reviewed each site Option 1 - both at Miners Field pros include co -location so the cabins maintain historical relationship between the two structures, this is closest to the original location, this has safer pedestrian access from Lee Avenue, this avoids the majority of utility conflicts, avoids majority of drainage conflicts, is the less expensive option, and there is no easement impact. The cons are the location requires the removal of two trees (subject to change based on actual cabin placement) and more grading required to meet ADA requirements and achieve positive drainage Option 2 - one at Miners Field and one at Pine Street and Highway 42 pros include minor grading required to achieve ADA compliance and positive drainage and it provides more prominent visual access to the cabins. The cons are the location at Pine could be impacted by future planned construction activities requiring re -doing work accomplished during this phase, would cost approximately $25,000 to $30,000 more than Option 1, loses context of cabin setting, there are potential easement conflicts, this is a busy intersection that could negatively impact safe pedestrian access, there are utility pole guy wire conflicts, there are more underground utilities and the cabin needs to be located 10 feet from the sewer main which limits siting options. The consultants recommend putting both at Miners Field Additionally, staff seeks direction on who to use for the rehabilitation of the cabins. The Council had asked staff to pause for a re-evaluation before the start of phase 3 Having identified a final location for the cabins, issuing a Request for Proposals (RFP) would allow for the submittal of bids with accurate and updated price estimates. There is a citizens group interested in participating in the process and potentially bidding for phase three would allow that group to participate. The cost estimate would require going out for a competitive bid to meet City purchasing policy rules. Staff recommends locating both cabins at Miners Field and issuing an RFP for Phase 3