Utility Committee Agenda and Packet 2019 07 19

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City Council Utility Committee Meeting Minutes Friday, April 12, 2019 Page 2 of 6 VI. Agenda Items and Date for Next Meeting Mr. Kowar suggested we go back to quarterly meetings. Work Plan shows every meeting but they will change to read quarterly. Staff agreed to have quarterly meetings. • Next meeting date is July 19, 2019 at 1:00 p.m. • Trash Rate Setting • Preliminary 2020 Rates • Water Supply Update (Drought Strategy if needed) • Windy Gap/Financing • CIP Update • 3rd Quarter Financial Review (2019) VII. Utility Dashboard Mr. Kowar stated these are the same as finance where we show the quarterly financials versus target dates. Energy Use will take some more time to get on a dashboard and we don't have the information yet. Stolzmann went on to ask about the KPI's and suggested we do them on the quarterly work plan so we see how we are doing along the way and if we do that it will be easier for the yearly. Mrs. Davis stated we are doing this but there are some they aren't doing for all measures. Then mentioned we should be sure we are reflecting the measurement in the same way throughout. Mr. Kowar stated that some utilities we won't have quarterly but will be able to reflect annually. Councilmember Maloney suggested we have the KPI's that are the significant ones. He doesn't want to create more work than needed. Committee discussed the KPI's and agreed to look at quarterly. Councilmember Stolzmann asked if we could have a summary print-out to look at for the next meeting. Mr. Peterson agreed. VIII. Utility Financial Review and Rate Setting Plan Mr. Peterson explained the patterns of the rate study and budget process. He then went into the cost of service and rate design which feeds into the new defined Financial Policies. He continued with saying if we want to define further we can do that analysis at subsequent meetings. Councilmember Stolzmann clarified that if the Financial Policies change it could change how you calculate your cost of service. Then if your policy changes it could change the rate design. Councilmember Maloney stated we should have the policies that are driving the cost of service articulated so we can look at the policies and say "does this make sense". Mayor Muckle thought the policy was pretty clear in that the goal is to be equitable among our users. Councilmember Stolzmann continued with saying we need to document what the policies are in each of the categories and layout the process that we follow on some 5 year basis or where some things are done annually then we'll have a better documented manual. Then asked what timeline 4