Finance Committee Agenda and Packet 2019 09 13

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City Council Finance Committee Meeting Minutes 08/16/19 Page 2 of 7 None. RECREATION CENTER DASHBOARD Parks, Recreation & Open Space Director Nathan Mosley presented the Q2 Recreation/Senior Center Dashboard to the Finance Committee. Director Mosley stated that the dashboard format has been revised with the assistance of Nat Ahrens, Data Analyst. Director Mosley stated that the 2019 actuals provided are correct, and requested Finance Committee feedback. Finance Committee Chairperson Maloney stated he liked the format of the dashboard, but that the data provided does not instill any level of confidence. Finance Committee Members and staff discussed inaccuracies for both the revenue and expenditure data. Finance Director Kevin Watson stated that projection columns could be added to the dashboard for both revenue and expenditures, but that updated projections are needed from department directors. Chairperson Maloney stated adding projections with comparisons to both budget and actual would be ideal. Finance Committee Members Maloney and Lipton stated frustrations regarding obtaining accurate data for the Recreation/Senior Center. Chairperson Maloney stated that it is imperative accurate projections are provided for the budget process, and that they are received timely to avoid delays. Member Lipton stated that the numbers are not accurate and that there does not seem to be staff buy -in to this process. Member Lipton stated that the dashboard, like an income statement, is intended to be used as a management tool with dynamically updated revenue, expenditures and transfers in/out. Member Lipton stated the dashboard does not provide the total picture. Finance Committee Member Lipton stated that the City needs to look at this process like running a business. Member Lipton stated it is important for Council to know how much General Fund support will be necessary for the Recreation/Senior Center, and for the dashboard to contain footnotes detailing notable exceptions or variances for discussion and/or action by the Committee or Council. Chairperson Maloney stated the Finance Committee needs more management information and doesn't want to be complacent. Member Lipton stated that staff is scaling up expenses, but not revenues, and that expenses and pricing need to be looked at. Member Lipton asked what makes up the Capital Expenditures amount on the dashboard. Superintendent Martin stated $60K is for signage which was budgeted for under Capital Projects within the Recreation Fund. Member Lipton stated his concern that items are being double -counted. Committee Members and staff discussed possible overlap between capital improvement expenses within the Recreation Fund and the funding of Renewal and Replacement (R & R) worksheet 3