City Council Agenda and Packet 2019 12 10 SP

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SUBJECT: 2019 CITY COUNCIL WORK PLAN DATE: JANUARY 29, 2019 PAGE2OF3 of the year 32 have been completed (or advanced to the anticipated level of completion) and 8 incomplete. Not all work plan items require the same level of discussion or time investment on the part of staff and City Council, but this provides a general sense of how much can be completed over the course of a year. The Council work plan includes: • Issues that require City Council policy direction. • Issues that require Council consideration or action, per the charter. • Routine items that require City Council action (land use items, fees/fines, etc.). • Items/projects that are already budgeted for in 2020 but that require Council input or action. The work plan should not include: • Day to day operational items. • Additional/new budget items for 2020, or 2021/22 budget items. • Items that require staff or City Council capacity beyond what's feasible within the year. In addition to the elements agreed to by City Council for inclusion on the work plan, the document identifies the budget program area for each item, as well as an icon for the alignment of the work plan item and the Strategic Plan. The icon depicts which Critical Success Factor may be supported by the work plan action (although it's possible more than one CSF would be impacted), and a note indicates whether the work plan item reflects a Strategic Plan Priority Initiative. The goal of the City Council work planning retreat is for Council to develop an understanding and agreement of the 2020 work plan elements, and establish Council communication norms and standards. During the work planning retreat, City Council will discuss the following: • Staff and/or City Council will provide a brief description of what each item is, and what completion would entail from a staff and City Council perspective. • Does City Council agree/disagree with the proposed items for the 2020 work plan? • Does City Council agree that this is generally the right number of items for Council for this year? • Discuss how Council will work together in the coming year, and establish norms based on the Rules of Procedure. As a next step from the work planning retreat, staff will estimate the amount of time necessary and optimal time for consideration of each item in 2020. Staff will also provide a recommendation for prioritization and the type of Council communication or discussion necessary for each item. On January 14, City Council will finalize the 2020 work plan. CITY COUNCIL COMMUNICATION 3