Finance Committee Agenda and Packet 2019 12 16

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City Council Finance Committee Meeting Minutes 11/22/19 Page 4 of 5 Parks, Recreation & Open Space Director Nathan Mosely requested the Finance Committee meetings be scheduled for later in the month to allow staff appropriate time to prepare the monthly dashboards. Finance Committee Member Leh requested the meetings also be held later in the day. Finance Committee Chairperson Maloney stated that he and Finance Director Watson would work together on the 2020 Finance Committee Work Plan. The reports and corresponding narrative can be located in the packet of the November 22, 2019 Finance Committee Meeting. STAFF REPORTS/UPDATES/DISCUSSIONS Renewal & Replacement Worksheets Director Mosely stated the worksheets were being worked on and that staff needs time to perform a full inventory and develop a replacement schedule. Committee Members and staff determined the end of 1st Q or beginning of 2nd Q should be sufficient. Director Mosely also stated that the RAB Committee will be meeting to discuss policies and guidelines for senor and youth program pricing, and asked that the review of the Recreation Center Fees and Rate Structure be delayed to late 1st or early 2nd quarter 2020. Other Staff/Committee Discussion Finance Committee Member Leh stated that he does not want City Council or the Finance Committee to drive any future KPI discussions. City Manager Balser stated that staff has issued an RFP for a consultant to assist to review the current KPI's and processes, and to integrate them more fully into the City's culture. Member Leh also asked about discussions regarding the City's Business Assistance Program. Chairperson Maloney stated that the process had been discussed by the Finance Committee and that several policies and processes were proposed but not yet implemented. City Manager Balser stated that once the new Economic Vitality Director is on board, discussions surrounding strategy, criteria, and the role of the newly formed Economic Vitality Committee will begin. DISCUSSION ITEMS FOR THE NEXT REGULAR MEETING The next regular Finance Committee Meeting is scheduled for Monday, December 16, 2019 at 3:00 p.m. Items scheduled for discussion at the next meeting include: • Budget/CIP Calendar, Process & Forms • Work Plan