City Council Minutes 2019 12 10 - Laserfiche WebLink

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City Council Meeting Minutes December 10, 2019 Page 2 of 12 City Manager Balser stated this work planning retreat is to establish a realistic work plan for 2020 that reflects Council's priorities on issues requiring Council policy direction or guidance. The work plan will include issues City Council plans to address throughout the course of the year, the approximate meeting time Council will devote to each issue, and a rough schedule (by quarter) when Council will consider each issue. In addition, the Council work plan helps staff prioritize internal work plans. This process will be completed in two parts; tonight will include a discussion of what should be on the list and the January 14 meeting will include prioritization and timing for the items. City Manager Balser stated this plan should include issues requiring City Council policy direction; issues requiring Council consideration or action; routine items that require City Council action; and items/projects that are already budgeted for in 2020 but that require Council input or action. The work plan should not include day-to-day operational items; additional/new budget items for 2020, 2021/22 budget items; or items requiring staff Or City Council capacity beyond what is feasible within the year. City Manager Balser noted that of the items on the 2019 work plan, staff completed 32 of 40 of the items. City Manager Balser introduced Jonathan Bartsch who will be facilitating the conversation. He noted the need for the group to think strategically on the work plan to identify things that are accomplishable. This is key and can set up the Council for success. Bartsch noted all of the issues are important to someone which is why they are on the list, but some will not be included in the end. Items are removed for any number of reasons. He noted the goal is to maintain good relationships while having the tough conversations. Tonight should also include an understanding of exactly what each item is. Councilmember Lipton noted the budget will take a large amount of time from both Council and staff. He stated Council should look at 6-8 big things that we want to do. We need to set some clear priorities knowing the other operational items will always be there and take time. He stated the Council should under promise/over deliver. City Manager Balser stated this list includes everything Councilmembers requested and also noted some of these can be handled quickly. Mayor Pro Tem Maloney noted there are areas where staff simply won't have the capacity to do all of the items that are the list. Members discussed each item: 1. Transportation Master Plan Development and Implementation.