Cultural Council Agenda and Packet 2020 01 16

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-4- ings requirements found in the City’s Home Rule Charter. These rules and practices apply to the City Council and ap- pointed Boards and Commissions (referred to as a “public body” for ease of reference). Important open meetings rules and practices include the following: Regular Meetings All meetings of three or more members of a public body (or a quorum, whichever is fewer) are open to the public. All meetings of public bodies must be held in public buildings and public facilities accessible to all members of the public. All meetings must be preceded by proper notice. Agen- das and agenda-related materials are posted at least 72 hours in advance of the meeting at the following locations: • City Hall, 749 Main Street • Police Department/Municipal Court, 992 West Via Appia • Recreation/Senior Center, 900 West Via Appia • Louisville Public Library, 951 Spruce Street • On the City web site at www.LouisvilleCO.gov Study Sessions Study sessions are also open to the public. However, study sessions have a limited purpose: • Study sessions are to obtain information and dis- cuss matters in a less formal atmosphere; • No preliminary or final decision or action may be made or taken at any study session; further, full debate and deliberation of a matter is to be reserved for formal meetings; If a person believes in good faith that a study session is proceeding contrary to these limita- tions, he or she may submit a written objection. The presiding officer will then review the objection and determine how the study session should proceed. • Like formal meetings, a written summary of each study session is prepared and is available on the City’s website. Executive Sessions The City Charter also sets out specific procedures and limitations on the use of executive sessions. These rules, found in Article 5 of the Charter, are intended to further the City policy that the activities of City govern- ment be conducted in public to the greatest extent feasible, in order to assure public participation and enhance public accountability. The City’s rules regarding executive sessions include the following: Timing and Procedures The City Council and City Boards and Commissions may hold an executive session only at a regular or special meeting. No formal action of any type, and no informal or “straw” vote, may occur at any executive session. Rather, formal • Open Space Advisory Board • Parks & Public Landscaping Advisory Board • Planning Commission • Recreation Advisory Board • Revitalization Commission • Sustainability Advisory Board • Youth Advisory Board Information about boards, as well as meeting agendas and schedules for each board, is available on the City’s web- site (www.LouisvilleCO.gov). Agendas for all Board and Commission meetings are posted a minimum of 72 hours prior to each meeting and are posted at these locations: • City Hall, 749 Main Street • Police Department/Municipal Court, 992 West Via Appia • Recreation/Senior Center, 900 West Via Appia • Louisville Public Library, 951 Spruce Street • City web site at www.LouisvilleCO.gov Copies of complete meeting packets containing all agen- da-related materials are available at least 72 hours prior to each meeting and may be found at the following locations: • Louisville Public Library Reference Area, 951 Spruce Street, • City Clerk’s Office, City Hall, 749 Main Street • City web site at www.LouisvilleCO.gov Planning Commission The Planning Commission evaluates land use proposals against zoning laws and holds public hearings as outlined in City codes. Following a public hearing, the Commission recommends, through a resolution, that the City Council accept or reject a proposal. • Regular Planning Commission meetings are held at 6:30 PM on the second Thursday of each month. Overflow meetings are scheduled for 6:30 PM on the 4th Thursday of the month as needed, and occasionally Study Sessions are held. • Regular meetings are broadcast live on Comcast Channel 8 and archived for viewing on the City’s web- site (www.LouisvilleCO.gov). Open Government Training All City Council members and members of a permanent Board or Commission are required to participate in at least one City-sponsored open government-related seminar, workshop, or other training program at least once every two years. Open Meetings The City follows the Colorado Open Meetings Law (“Sunshine Law”) as well as additional open meet-