Utility Committee Agenda and Packet 2021 05 11

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The draft policy is listed as an attachment to staff's memo and include additional suggestions made by Council. Staff is seeking feedback on the following: Does the Utility Committee agree with the criteria outlined in the policy? Are there any additional criteria that should be considered? PROJECT UPDATES: SH42/Griffith The scope of work includes undergrounding on the west side of SH42 and west on Griffith to tie into new underground lines serving the development north of Miners Field. The City received a formal construction bid from Xcel for $968,200. The City also received an estimate of $73,000 from CenturyLink and $120,000 from Comcast to bury their lines at this location. $968,200 will be deducted from the City's 1 % fund by Xcel and the Louisville Revitalization Commission has agreed to contribute $170,000 for telecommunications with Comcast covering the remaining $23,000. The project total is $1,161,200. The City executed the scope document provided by Xcel on April 6 and will move forward with construction. The estimated timeline includes: • Complete plan/profile for CDOT permit (6+ weeks) • Submit to CDOT for permitting (4-8 weeks) • Secure all easements (TBD) • Construction (mid to late summer) 809 Main The scope of work includes the alley between Main and Lafarge and Walnut and South and the alley between Main and Lafarge and Walnut and Pine. The City has requested a formal construction bid to underground both areas. Xcel provided an initial estimate between $350,000 and $600,000 with an additional $55,000 for CenturyLink lines and $120,000 for Comcast lines. Staff recommends including a substantial contingency based on past issues with Xcel estimates. The initial request came from the redevelopment of 809 Main. The alleys in this area of downtown are some of the few where commercial properties are still serviced by overhead lines and have experienced frequent damage and repairs. Staff met with a Project Manager from Xcel and was told that undergrounding in this location could be difficult due to limited space. The City called in utility locates and walked the site with Xcel to determine if there is an underground route available. Staff is currently waiting for a write-up from Xcel that identifies the challenges related to this