Historic Preservation Commission Minutes 2021 04 19

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Historic Preservation Commission Meeting Minutes 19 April 2021 Page 9 of 11 Haley noted that the Commission could fund the production of the coloring book and then she asked if the Museum could legally use it. Dunlap stated that they wanted the coloring book to explain what the program offers, which he thought precluded having someone else put their name on it and produce it. He noted that the old days of the preservation program were driven by people with little houses excited to landmark and then it slowed down and now the program had captured the interest of some of the wealthy developers but they were no longer reaching those Old Town residents. If they did it in partnership with someone else it would be a necessary part of whatever they produced. Klemme stated that however it was done, the City owned the drawings. Haley agreed that ownership would allow the City to use the drawings in any capacity. Angstman noted that the Commission could talk to the Foundation about a fundraising partnership. She added that she was a publisher and could help if needed. Klemme wondered if there were any artists who would be willing to volunteer and suggested having a different artist for each drawing. Dunlap stated that he was worried about taking away the idea that somebody generated. He shared some cost estimates: 10 drawings for $5,000; plus $1,000 for publishing, $2,000 for pdf creation and miscellaneous expenses; and $1,000 for 300 copies, totaling about $9,000 for 300 copies at about $30 a copy, which was expensive but within budget. He noted that a cooperative agreement could be used. Staff hadn't been too excited about that idea previously but Dunlap observed that Council had made some cooperative agreements. Haley asked if they would own the images for that amount. Dunlap confirmed but noted it was tricky. Angstman said that it should not cost that much to make a pdf and print them. She offered to do that part and asked how many pages the book would be. Dunlap estimated that there would be about 18 pages total. Zuccaro noted that staff had put a line in for $15,000. Council would have to approve that in June. That doesn't mean we have to spend that but it was up to the Commission whether they wanted to buy the drawings, publish the book, etc. He noted that they may want to budget more than what Commissioner Dunlap laid out to ensure a high quality of image. He discussed the bid process and offered to answer questions about that process. Klemme asked about the length of the process. Zuccaro replied that it didn't take long and if it was below $10,000 staff could contact three different qualified individuals and hire them based on cost and qualifications. Over $10,000 you had to do a more formal bid but either of those processes could take a month or two once we decide to do it. 9