Senior Advisory Board Minutes 2009 02 13

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Senior Advisory Board Meeting Minutes 2/13/2009 Page 2 of2 . Claudine Low gave us an overview of the uOpen Government and Ethics Polley". .They indude : Public Involvement Policy-policy applies to all city officlals,advisory board members and staff. Public Involvement Policy Principles-Be inclusive,not exclusive;Purpose driven show how and when decisions are made.; Constraints-oerate within an appropriate budget and time frame observing existing legal parameters;Accessing information in a 'timely and relevant manner;Respect for diverse interests. PIP Board Roles and Responsibility: decisions reflect needs and desires of the whore community. Positively pursue pubfic Involvement. Foster long term relationships based on respect and trust. Encourage positive working elationships. Insure no group, is marginalized or ignored. Draw aut 1I1e silent majority and the disempowered. Open Government Requirements-State Policy-"lt is declared to be a matter of statewide concern and the policy of this state that the formation of public policy is public business and may not be conducted in secret." Open Meetings: Rures apply to all "public bodies" including any board, commission, committee, or task force.. An agenda must be provided and posted in a public place-Iibrary, city hall,rec center, or police station--at least 72 hours before meeting takes place. No substantive discussion of items not on the agenda. Ethics and Conflicts of Interest: Strive to promote people"s faith in government. If there is a conflict of interest, excuse yourself from any discussion or particiation. After Claudine gave us her overview, we proceeded to visit the planned programs fOr the summer of 2009. During our open discussion of many proposals we had a lot of give nand,take about where we should go, Bobbie FiSC.her proposed many events for the Fall season. Among them were: Red Rocks, Lollypops Doll House,and some places to eat such as Brook Forest Inn, International Buffet, and brunch at Red Rocks. Art SymanskI suggested that the seniors had a great time at the Keystone Sled Ride and suggested that we try to have a wagon rtde this summer or fall. Walt mentioned Heritage Square and Katie got online to find some more info on the suggestion. It has possibilrnes in the Christmas time. On the computer, Katie found that they had a special Christmas show.beginnig in November. That time frame would seem tp be acceptable to everyone at the meeting. Next, we pored over the 2009 calendar to plan our next serries of meetings: They are as follows:April1 O,June 12,August 14,and October 9. Adjourn - The meeting was adjourned at 2:30pm.