City Council Agenda and Packet 2023 01 17 SP

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SUBJECT: CITY COUNCIL ANNUAL WORK PLAN DATE: JANUARY 17, 2023 PAGE 2 OF 3 project. The Comprehensive Plan update and ongoing Marshall Fire recovery alone will require extensive community engagement, management of consultant partners, involvement of all City departments, and staff and Council attention. The staff Executive Leadership Team (ELT) has started to develop the organizational work plan for the year, and the initial list reflects 50 - 60 project items that are above and beyond the regular day to day operational work of each of the departments and involve cross - departmental collaboration. Many of these items are not on the Council work plan as they don't require policy direction (space/facility needs assessment, disaster plan updates, grant applications, utility billing process updates, SH 42 improvements design/engineering, etc.). Given the anticipated workload and staffing changes, capacity will be an important factor for Council to consider. In addition, there are several items that may require resources not included in the 2023 budget which are denoted with a footnote in the work plan. If City Council advances these items for inclusion on the work plan, staff will bring back any necessary budget amendments for resource supports necessary for completion. The goal of the second City Council work planning session is to agree on which items to keep/remove from the draft work plan, during which quarter(s) in 2023 City Council will consider each item, the type of meeting and how many meetings will be required for City Council engagement, and the priority level for each item. The priority level is important as the year goes on, because if high priority items take more time than planned, lower or medium priority projects may be shifted to complete the high priority projects. If staff does not have time to complete all high and medium priority projects, the low priority projects may be delayed and/or not completed until the following year. Attached is a clean copy of the draft 2023 work plan, incorporating all these changes and additions. The version considered on December 12, 2022 is also attached. FISCAL IMPACT: The City Council Work Plan outlines the issues and items that the Council plans to address throughout the year. The Work Plan reflects items that are already included in the 2023 budget as well as items that are anticipated to have a fiscal impact. Should a work plan item drive additional financial needs, staff will bring forward a budget amendment request for Council consideration. PROGRAM/SUB-PROGRAM IMPACT: One of the objectives of the Governance & Administration Sub -Program is providing governance based on a thorough understanding of the community's diverse interests executed through clear and effective policy direction. The annual City Council Work Plan helps set the agenda for Council policy direction and governance. RECOMMENDATION: Staff recommends City Council finalize and approve the 2023 Work Plan. CITY COUNCIL COMMUNICATION 3