Planning Commission Agenda and Packet 2022 06 09

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Planning Commission Meeting Minutes April 14, 2022 Page 3 of 8 She concludes her presentation by saying that should the proposed amendments occur, staff resources and energy will be freed up to allow high -quality customer service and other core work efforts to take precedent. Land use applicants will be empowered to accomplish the mailed notice and the public will still be notified of certain on -going land - use applications and of all upcoming public hearings. Staff Recommendations: Staff recommends that the commission approve Resolution 6, Series 2022 recommending approval of amendments to Titles 15, 16, and 17 of the Louisville Municipal Code regarding mailed notice of public hearings and of certain land use applications under review. Commissioner Questions of Staff. Moline mentions this language, "That at least 15 days prior to any public hearing which requires notification by mail, the applicant shall provide notice for first class mail." He asks if it is clear to people that it needs to be sent or delivered by that time frame. Kay Marchetti says that is very standard industry language. It is standard code language. If the applicant is confused, staff is prepared to help explain it to the applicant. Brauneis asks if it means mailed. Kay Marchetti says it means mailed by first class mail. Zuccaro says it just has to be postmarked by that 15 day date and it can arrive after that date. Osterman mentions the language saying it needs to have a notarized certification confirming that it was accomplished by the required date. She asks for more clarification on that. Kay Marchetti says that there is no required date to accomplish the mailing when there is a case type that just needs it to be submitted and simply reviewed. There are always date deadlines though for case types that are heard by the public. That is not changing in the code. The certification is going to occur on that simple form that staff will create and have the applicant sign off saying that they met these requirements. On the form, it will have a notary block. They attach the mailing list to this form, sign the form, and get the form notarized prior to the hearing. Zuccaro mentions that City Hall has multiple staff members who are notaries. Krantz says it is great to see something that will cost the city less. Could there be a situation where 500 letters need to be sent out and it would be a huge burden to a homeowner? What would be the cost for mailing in total? Kay Marchetti says staff relies upon the Boulder County Assessor's map that has a function where you can type in the address and direct the map to draw a circle around the property address. You can say how many feet you need to be drawn around the address. The database will then pull every mailing address within 500 feet. This would only go to land owners. The map would then generate a spreadsheet for you. Because one generates a spreadsheet of only landowners, you will most likely have a much shorter list of mailings then 500. She mentions that the price will vary because the applicant can choose to mail a postcard or a letter size envelope. Krantz asks if it is accurate that it could cost approximately $1.00 per envelope. Kay Marchetti says in theory that could be accurate but she would be surprised that a potential landmarked property would have 500 landowners within 500 feet of a property.