Finance Committee Agenda and Packet 2009 08 17

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City Council Finance Committee Meeting Minutes 07/20/09 Page 2 of 3 PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA None CONSIDERATION OF BID FOR HVAC AT RECREATION CENTER The Public Works Director, Parks & Recreation Director, and Facilities Manager reviewed options and made recommendations on the bids for the Recreation Center Pool Pak, Roof, and HVAC projects. The presentation can be located on the City's website at www.louisvilleco.gov. The Committee approved the recommendations with additional funding to come from the elimination of other capital projects and/or a transfer from the Building Maintenance Fund. PRESENTATION OF AUDIT MANAGEMENT LETTER Dave DeZutter, Eide Bailly, reviewed the 2008 Comprehensive Annual Financial Report and the 2008 Audit Management Letter. Both documents along with corresponding narrative from the Finance Department can be located on the City's website at www.louisvilleco.gov. APPROVAL OF $2,000 CONTRIBUTION TO NW RAIL AND US 36 CORRIDOR BRT TRAVEL DEMAND MODEL AND PASSENGER FORECASTS REVIEW The Mayor moved to recommended approval of the $2,000 contribution. Councilor Sackett seconded. The motion passed unanimously. The proposal can be located on the City's website at www.louisvilleco.gov. UPDATE ON FINANCIAL MANAGEMENT SYSTEM The Finance Director presented an update of the Financial Management System selection process. A copy of the memorandum can be located on the City's website at www.louisvilleco.gov. UPDATE ON BUDGET PROCESS The Finance Director gave an update on the budget request process. A copy of the budget request instructions and forms sent to all departments can be located on the City's website at www.louisvilleco.gov. SALES TAX REPORT FOR THE PERIOD ENDED MAY 31, 2009 The Tax Manager presented the May 31, 2009 Sales Tax Report. The report and the corresponding narrative can be located on the City's website at www. lou isvi I leco. goy. 3