Cultural Council Agenda and Packet 2023 05 18

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Message on Behalf of City Manager Jeff Durbin: Board and Commission members, As most of you know, the City Council is having discussions about potential changes in regards to all of our Boards and Commissions. This discussion is to address some frustrations that have been expressed by some members of City Council and members of Boards and Commissions. The goal is to ensure that the mission and role of each board is clear, and to maximize the effectiveness of all of these bodies that serve in advisory roles to City Council. City Council has asked me for some analysis and recommendations. I've been working with all of our staff liaisons as an initial step to understand their perspectives. Now, I'd like to ask all of you for your input. I suggest you have an item on an upcoming board agenda to discuss among your members, and perhaps address, the following questions: • What do you consider to be the purpose and role of your body? Do you have suggestions on changing that role in the future? • What have been your greatest successes? What about your greatest failures? • How is your process to develop your annual work plan? How does it align with Council's work plan? • If Council will be considering changes, what changes would you recommend? • Do you feel that your body has been effective or ineffective? Why? • City Council has an informal policy of managing meeting time and canceling or reducing meeting times when agendas are light. What are the practices of your body in regards to agenda development, meeting duration, and meeting tempo? • What is the ideal number of members for your board? At what point is the board too cumbersome, or too small? • Should there be term limits? (Board members, or Board chairs) I remind you that any group discussion MUST be done at your public meeting in accordance with open meetings laws. . ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ . Feedback must be submitted to City Clerk Meredyth Muth prior to May 26, 2023.