Finance Committee Agenda and Packet 2023 09 21

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City Council Finance Committee Meeting Minutes August 17, 2023 Page 3 of 5 Chair Dickinson noted that sustainability, transportation, streetscape, parks, and golf course budgets are much higher than 2022 and there are those which are only 0%-2% complete at the end of June. He asked if these projects, generally speaking, will be ramping up at the end of 2023 or if they will likely be pushed to 2024. The Finance Director noted that the second half of the year typically shows an increase in expenditures against CIP projects due to project ramp -up times and the lag of invoicing after work has been completed. The Finance Director communicated the budget and project controls the City uses. Questions from the public: None. Mid -year Capital Improvement Plan Report: The Senior Accountant presented the mid -year capital improvement plan report to the committee. Questions from the Committee: Hamlington noted a number of purchases of fleet vehicles and asked if the current budget is for electric vehicles. Kurt the vehicles being purchased this year are trucks and are not electric vehicles. Electric duty vehicles are not mature enough to handle the workload required of these vehicles and supply chain delays are also a contributing factor. The City Manager noted that we recently purchased an EV police vehicle which is being outfitted as a pilot program. There are different challenges — what happens if it's on an accident scene for hours with lights, they are not as roomy as what we usually have in law enforcement making it a tight fit for officers fully outfitted in gear, etc.. The Director of Public Works noted that the fleet has been reviewed for meeting decarbonization plan goals. Chair Dickinson asked about the Open Space and Parks fund where projects are close to completion, but the funds haven't been spent. The Director of PROS noted that we're waiting to pay the bill until final punch list items are addressed. Councilmember Hoefner asked about the 17% spent year to date versus budget and why the number is so low (have we accomplished less than we hoped, are we awaiting invoicing)? Director of Public Works noted that items like SH 42 and paving improvements include large grants where we've received the funding but haven't spent it because the projects are in progress. There is a lot of work happening on these projects and we strive to have all projects moving by this point in the year. In a lot of cases, we're waiting for invoicing from vendors. Councilmember Hoefner asked if we think we'll spend the $5m for SH42 this year. The Director of Public works noted the SH42 project is a long-term project and funding will be spent over the next several years. This line item includes grants from DRCOG and the State for this project. The City has to budget for the full amount of the project because we are responsible for payment of the expenditures. Councilmember Hamlington asked if there is value in adding a column to the report showing how much funding is from external sources for each project. The Finance Director will consider how to present this information to the Committee. 5/21