Horticulture and Forestry Advisory Board Agenda and Packet 2010 01 07

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Running for election for Mayor or City Council: City Council members are elected from three Wards within the City and serve staggered four-year terms. There are two Council representatives from each ward. The mayor is elected at-large and serves a four- year term. City Council elections are held in Novem- ber of odd-numbered years. For information about City elections, including running for City Council, please contact the City Clerk's Office, first floor City Hall, 749 Main Street, or call at 303.335.4571. Serving as an appointed member on one of the City's many Boards or Commissions. -Board and Commission appointments are made by the City Council in November or December of each year. Most of the City's Boards and Com- missions are advisory, although some have limited decision-making powers. The City Council refers questions and issues to these appointed officials for input and direction. Please note the Youth Advisory Board has a different appointment processes outside of the City Council. -Boards and Commissions: -Board of Adjustment -Building Code Board of Appeals -Cultural Council -Historic Preservation Commission -Historical Commission -Horticulture and Forestry Advisory Board -Housing Authority -Library Board of Trustees -Local Licensing Authority -Open Space Advisory Board -Planning Commission -Resource Conservation Advisory Board -Revitalization Commission -Senior Advisory Board -Youth Advisory Board Information about the duties and meeting schedules of each board is available on the City's web site at www.LouisvilleCo.gov. -Agendas for all meetings of Boards and Commis- sions are posted at least 72 hours prior to each meeting: -Agendas are posted at these locations: +City Hall, 749 Main Street +Police Department/Municipal Court, 992 West Via Appia + Recreation/Senior Center, 900 West Via Appia +Louisville Public Library, 951 Spruce Street +City web site at www.LouisvilleCo.gov -Copies of complete meeting packets containing all agenda-related materials are available for review at least 72 hours prior to each meeting and may be found at the following locations: +Louisville Public Library Reference Area, 951 Spruce Street, +City Clerk's Office, City Hall, 749 Main Street +City web site at www.LouisvilleCo.gov -The Planning Commission evaluates land use proposals against zoning laws and may hold pub- lic hearings as outlined in City codes. Following a public hearing, the Commission recommends, through a resolution, that the City Council accept or reject the proposal. -Regular Planning Commission meetings are held at 6:00 PM on the second Thursday of each month. Overflow meetings are scheduled for 6:00 PM on the Thursday of the following week if needed, and Study Sessions may be held the fourth Thursday of the month, if needed; -Regular meetings are broadcast live and archived for viewing on the web. You can find a link to the web broadcasts from the City's web site at www.LouisvilleCo.gov.; -All City Council members and each member of a permanent Board or Commission is required to participate in at least one City-sponsored open government-related seminar, workshop, or other training program at least once every two years. Open Meetings The City follows the Colorado Open Meetings Law ("Sunshine I Law'? as well as additional open meetings requirements found in the City's Home Rule Charter. These rules and practices apply to the City Council and appointed Boards and Commissions (referred to as a "public body" for ease of reference). Important open meetings rules and pradices include the following: -All meetings of three or more members of a pub- lic body (or a quorum, whichever is fewer) are open to the public. -All meetings of public bodies must be held in public buildings and public facilities accessible to all members of the public. -All meetings must be preceded by proper notice. Agendas and agenda-related materials are post- ed at least 72 hours in advance of the meeting at the following locations: -4-