City Council Agenda and Packet 2010 06 01

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COUNCIL COMMUNICATION TO: MAYOR AND CITY COUNCIL FROM: MALCOLM FLEMING, CITY MANAGER DATE: JUNE 1, 2010 SUBJECT: AWARD BID TO NORTHSTAR CONCRETE INC. FOR THE 2010 CONCRETE REPLACEMENT PROJECT ORIGINATING DEPARTMENT: PUBLIC WORKS DEPARTMENT SUMMARY: On May 9, 2010 bids were solicited, received and opened for the 2010 Concrete Replacement Project. This year's project includes curb, gutter and walk, crosspan, trail replacement, and miscellaneous concrete repairs for the Parks and Recreation Department. Street locations, park locations and project maps are available upon request. The bids received are listed below: ➢ Northstar Concrete, Inc. $250,673.50 ➢ Concrete Express, Inc. $259,224.10 ➢ Noraa Concrete $300,966.50 Construction activities on the project are scheduled to commence on June 14 and be substantially complete by July 31. FISCAL IMPACT: Funding for Concrete Replacement Project is available from the Capital Project Fund, Street Reconstruction Program ($150,000 of the total $1,000,000), Sidewalks ($70,000), Median Improvements ($48,500) and Conservation Trust Fund, Trail Improvements ($65,000). Total budgeted amount available for project is $333,500. Public Works staff is requesting additional funding in the amount of $14,000 for engineering, material testing, and other miscellaneous soft costs. Staff is also requesting $12,500 as a project contingency. Estimated total project cost is $277,173.50 ($250,673.50 + $14,000 + $12,500) RECOMMENDATION: Staff recommends that City Council award the 2010 Concrete Replacement Project to Northstar Concrete Inc. per their Bid of $250,673.50, authorize staff to execute change orders up to $12,500 for additional work and project contingency. Furthermore, authorize the Mayor and City Clerk to execute the contract documents on behalf of the City. ATTACHMENT(S): 1. Blank Agreement L SUBJECT AGENDA ITEM AWARD BID TO NORTHSTAR CONCRETE INC. FOR THE 2010 CONCRETE REPLACEMENT 4C PROJECT 13