City Council Agenda and Packet 2006 09 26 SP

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fP5J@[%&Ll PAGE TWO SUBJECT: Winston and Associates - Contract for Professional Services/Scope of Work DATE: September 19, 2006 The other dynamic component of this project wjll be the data analysis that is attributed to the modeling componcI1L The consultant will be using a data analysis program known as Comll1unityViz that will be used to determine population, economic benefits and traffic impacts, etc. based on 'vvhatever alternative is shown, The Planning Staff feels that by having the data analysis component the boards and commissions \\ill be able: to see the irnmcdiate benefit / impact certain development wil~ have ill the City of Louisville. In response to the RFP, five firms responded \-vith proposals and three were intervie\ved by an interview pand in early September. The three consulting fimls which responded were Winston and Associates 1'1'0111 Boulder, Donley and Associates out of Colorado Springs, and Tcrracognito out of Nederland. All three nrll1s cHmein at around $20,000 to complete the project. The interview process focused all the understanding of the scope of services, public facilitation, and prevIOUs experience in projects and towns similar to Louisville, With respect to all three arcas, the illkrvicw panel \vas unanimous in their selection of Winston and Associates. Winston and Associates and Ihe City have slIccessfully negotiated a contract for professional services and a scope ofYl/ork. The Winston and Associates team would be lead by Jeffrey Winston, Principal in Charge, with Chase Mullen as the Project Manager. Winston and Associates will be using two sub-consultants to assist in the project: Bill Fox of Fox Higgins Transportation Group will be used for the transportation cornponellt of lhe project and Steve Mullen, of Foresee Consulting, 'will be used for the data analysis portion of the project. Staff' has attached a copy of the scope of work for City Council's review. You will note the slal1 date established in the scope of work has already been surpassed. However, it has been determined that this project will take bet\veen 6 and 8 weeks to complete. Once this project is complete, then StalTwill bring the draft l--lighwa:y 42 Mixed Use Zoning and Design Guidelines back for review. One thing to take note of in the scope of work is the consultant will be facilitating one or two joint mCdings with City Council, Planning Commission and the Louisville Revitalization Committee \vhile Lhey create thc modeling project. The consultant has had positive experience in facilitating workshops like: this \vhcn creating sllch a project. They believe it is more efficient to have all of the voting factions in the same room together so that all of the visions can be heard and addressed in a C0111l11on meeting space. RECOMMENDATION: Staff would request that City Council adopt a motion approving the professional services contract and scope of services for Winston and Associates, and authorize the Mayor to sign the contract.