City Council Study Session Summary 2004 02 24

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February 24, 2004 Study Session Council felt that educating the community about the proposed ordinance is important. Alicia Mahoney replied that the Commission intends to inform any and all who might even remotely be affected. It was suggested that the Historic Preservation Commission prepare a plan for education, to include the Chamber, DBA, Historic Society, newspaper articles, guest editorials, etc., and present the plan to City Council at a future study session. Discussion/Direction – Facility Use Policies, Protocol & Procedures Keith Williams explained that the Department of Recreation & Senior Services assumed the responsibility for the City regarding rentals and miscellaneous use for a variety of facilities and amenities within the City. The Department recently conducted a review of the protocol and procedures in place to administer these facilities. There are some facilities where there are not established guidelines and procedures, making it challenging for staff to manage. Facility space is at a premium for groups, the general public, as well as the City. The Department has received over 2,000 rental requests during the first two months of 2004. Council reviewed the current rental fees and charges for City facilities, as well as a breakdown of the uses for the Louisville Arts Center. It was agreed that no group has entitlement to the Arts Center. Council felt that the Recreation & Senior Services Department should develop criteria for co- sponsoring programs and discontinue use of for-profit businesses offering classes through the Arts Center without charge. City Manager Items Bill Simmons asked Cindy Lair to provide an update on the Community Park progress. distributed copies of the Advance Agenda, the City Calendar, and notes from the Mayor’s Town Meeting for Council’s information. The meeting was adjourned at 10:00 p.m. Belinda Goebel Administrative Assistant 2