City Council Study Session Agenda and Packet 2004 02 10

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Louisville City Council Summary of Open Meetings /Open Records Requirements & Guidelines for Councilmembers Draft 2/6/2004 The following is a summary for City Councilmembers of the basic open meetings requirements of state law and the City Charter. ' Also included are guidelines on handling open meetings, public records and e -mail issues. Questions on specific matters or areas of uncertainty may be addressed to City Staff or the City Attorney's office.. OPEN MEETINGS 1. All meetings of three or more Councilmembers at which any public business is discussed or at which any formal action may be taken are open public meetings. 2. Any meeting at which the adoption of any proposed policy, position, ordinance, resolution, rule, regulation or formal action occurs are open public meetings and require full and timely public notice. 3. Any meeting at which four or more Councilmembers are in attendance, or are expended to be in attendance, are open public meetings and require full and timely public notice. 4. There are stricter meeting limits for three- person City Council committees. For these committees, a meeting of two or more members is an open public meeting and requires full and timely public notice. 5. The above requirements extend to non - social meetings called by another entity if four or more Councilmembers will attend or are expected to attend. If you plan to attend such a meeting, inform the City Manager's office so that it may track potential attendance by Councilmembers and post a meeting notice if required. 6. The above requirements do not apply to any chance meeting or social gathering at which discussion of public business is not the central purpose. 7. Executive sessions are limited to regular or special City Council meetings, and only for the purposes of discussing (a) information required to be kept confidential by law; (b) limited personnel matters: (c) certain aspects of water and property acquisitions; or (d) pending or imminent litigation. 8. The following posting requirements apply to meetings of Councilmembers: