City Council Study Session Agenda and Packet 2004 02 10

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Draft 2/6/2004 f. Records protected under the "deliberative process privilege ", which applies to records "so candid or personal that public disclosure is likely to stifle honest and frank discussion within the government;" and g. ADDITIONAL E -MAIL GUIDELINES 2/6/04 11:10 AM[sjl]F: \Office \ Louisville \OpenMeetings — Council Guidelines Addresses, telephone numbers and personal financial information of past or present users of public utilities and facilities. 16. Questions as to whether a particular piece of correspondence or other document is protected from disclosure may be directed to City Staff or the-City Attorney. 17. E -mails received by a Councilmember regarding any land use matter should promptly be forwarded to the Planning Department. E -mails regarding any other "quasi - judicial" matter should be sent to the appropriate department. Responses to e -mails on "quasi-judicial" matters should generally be limited to acknowledging receipt and advising the sender that Council will be discussing the matter at a public hearing. 18. E -mails received by a Councilmember by way of the City website address ( @ ) will be automatically copied to the City Clerk and placed in binders for public review. E -mail that is a public record that is received at another address should be forwarded or held by the Councilmember according to the above guidelines. 19. E -mails sent and received that are not protected from disclosure should be promptly sent to the City Clerk to allow for timely updates to public review files and notebooks.