City Council Agenda and Packet 2024 07 01 - SP

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LCityof Louisville COLORADO • SINCE 1878 SUBJECT: CITY COUNCIL COMMUNICATION AGENDA ITEM 2A APPROVAL OF RESOLUTION NO. 29, SERIES 2024 — RESOLUTION AUTHORIZING THE DEPUTY CITY MANAGER TO TAKE ACTIONS WITH RESPECT TO REPAIRS AT STEINBAUGH PAVILION DATE: JULY 1, 2024 PRESENTED BY: KURT KOWAR, PUBLIC WORKS DEPARTMENT SUMMARY: On June 17 it was discovered that the Steinbaugh Pavilion had been significantly damaged by winds from recent thunderstorm activity. City Staff immediately began working with a structural engineer and contractor to execute immediate repairs to preserve the Street Faire Summer Concert Series. Over the course of the last several weeks, requirements for repairs that meet current building code and safety requirements as well as additional scope of damage to the structure have created complexity and cost in what was originally thought to be a straight forward repair. Currently approximately $25,000 has been invested to stabilize the pavilion for the summer season with an additional $25,000 - $35,000 of investment required to stabilize it for the winter season and long term future. Parallel to the repairs, stage rental costs have become more clear and public response to an enhanced Street Faire stage have created discussion around improved visual and audio capabilities for concerts. Initial estimates of $20,000 - $40,000 in rental costs per event have come down to $5,000 per event for a modern stage setup. Lastly, the City has been working on Downtown Vision Plan that considers significant improvements to the Steinbaugh Pavilion area that could be implemented in the next few years. On June 26, the Louisville Revitalization Commission passed a resolution to initiate the process to bond up to $10,000,000 for infrastructure improvements within the Highway 42 Urban Renewal Authority. Many converging factors and fast changing dynamics for large events and projects within the City have led to the need to discuss and approve options moving forward with the City Council. Staff have provided three options for City Council to discuss: • Option 1 — Completely Repair Steinbaugh - $70,000 • Option 2 — 2024 Steinbaugh Summer Repairs/Stabilization, Stage Rental, Steinbaugh Preservation Allowance. - $95,000 • Option 3 — In addition to Option 1 and 2, Explore Purchase or Long Term Rental Agreement for Portable Stage — Up to $250,000 These costs are high level costs based upon actual costs and/or estimated costs that are awaiting additional information or require additional time for research. All costs discussed are unbudgeted and will require some form of future budget amendment. CITY COUNCIL COMMUNICATION