Recreation Advisory Board Agenda and Packet 2024 10 28

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Recreation Advisory Board Minutes September 23, 2024 Page 4 of 5 consultant to lead the process. Bryon is asking for feedback about the Request for Proposal (RFP) for the consultant. • Bryon said that City staff can't manage this process in-house with current staffing. In addition, an outside consultant can provide objectivity, avoid conflicts of interest, and provide information about industry trends, demographic trends, and experiences with cities of similar size. • The consultants usually gather information with surveys and community meetings. This information will be used to determine what the community wants. RAB member feedback regarding the RFP: • Gene Kutscher expressed concern that board members will lose all of the work that they've done and will have to start promoting projects all over again. Adam said that current requests are moving forward. • Dick Friedson said that surveys are not the best way to get feedback from the community. Public input sessions with manned stations related to the different aspects of the plan are better. Input sessions need to be scheduled on different days at different times to reach more people, • Angie Layton expressed concern about the lack of knowledge of the community shown by previous consultants. Consultants need to understand the community to provide any worthwhile information. • Adam said that the City can both post the job and invite qualified consultants to bid. • Several RAB members said that Outdoor Rec Amenities need to be specifically mentioned in the bid process. They can be easily overlooked, as they cross boundaries between the Parks Division and the Recreation Division. Specific desired amenities should be listed, so that the consultants know what they need to consider. • Dick requested that the consultants provide a report with both narrative and graphics. The City should ask for details to compare sites, particularly regarding sites for outside rec amenities, such as soccer/multipurpose fields and pickleball courts. Director Updates — Adam Blackmore • The first presentation of the budget will occur next week. November 4 is the date for the adoption of the budget. • A recruiter was retained to find a new City Manager. The plan is to have the City Manager on board by early next year. • The Golf Course path work is underway. David Dean repurposed the sod that was removed from the path. • The surfacing of the tennis court at Mission Green is scheduled for next week.