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CITY OF LOUISVILLE <br />PURCHASING POLICIES <br />CONTENTS <br />OBJECTIVE 4 <br />USE OF POLICY 4 <br />SECTION I - DEFINITIONS 4 <br />SECTION II - PURCHASING LEVELS 6 <br />SECTION III - PURCHASE REQUISITIONS 7 <br />Types of Purchase Requisitions 7 <br />Petty Cash Requisitions 7 <br />Purchase Requisitions 7 <br />SECTION IV - PURCHASE ORDERS 7 <br />Exempt Items 8 <br />Purchase Order Amendments 8 <br />SECTION V - BIDDING 8 <br />Types of Bids 9 <br />Informal Bids/Quotes/Proposals for projects under $25,000 9 <br />Competitive Bids for projects over $25,000 10 <br />Bonding Requirement 14 <br />Examples of Bonds 15 <br />Insurance Requirement 15 <br />Bidder List and Bid Evaluation 16 <br />State and Other Allowed Bids 16 <br />Annual Contracts 16 <br />Integrated Project Delivery Contracting Process (Design -Build) 17 <br />SECTION VI - SOLE SOURCE PURCHASES, LOCAL VENDOR PURCHASES AND ETHICS 18 <br />Sole Source Purchases 18 <br />Purchase in the Amount of $2,500 to $9,999 18 <br />Purchase in the Amount of $10,000 or more 18 <br />Local Vendor Preference 18 <br />Ethics in City Contracting 19 <br />SECTION VII - PURCHASING DURING EMERGENCY OR DISASTER CONDITIONS 20 <br />SECTION VIII - CHECK REQUESTS 20 <br />Check Requests 20 <br />SECTION IX - DISPOSAL OF SURPLUS PROPERTY 21 <br />Policy 21 <br />Procedure 22 <br />SECTION X - PURCHASING CARD PROGRAM 22 <br />Card Issuance 23 <br />Limitations and Restrictions 23 <br />Lost or Stolen Cards 23 <br />Reconcilement and Payment 23 <br />Disputed or Fraudulent Charges 24 <br />Sales and Use Tax 24 <br />Loss of Privileges 24 <br />SECTION XI - PURCHASING RULES FOR SPECIFIC EQUIPMENT 25 <br />Hardware and Software 25 <br />Copiers 25 <br />SECTION XII - PURCHASES UTILIZING FEDERAL FUNDS 27 <br />SECTION XIII - IMPORTANT LINKS 26 <br />2 <br />