City Council Minutes 2006 01 03 - Laserfiche WebLink

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City Council Meeting Minutes January 3, 2006 Page 3 of 6 APPROVAL OF ADDITIONAL SERVICES PROPOSAL WITH MCMENAMIN DESIGN ASSOCIATES FOR CITY HALL REMODEL Mayor Sisk requested a Staff presentation. Deputy City Manager Julie Boyd explained in 2004, City Council approved a contract for preliminary design services with McMenamin Design Associates of Louisville for renovation of the City Hall. During 2005, City staff from all departments collaborated with MDA to provide a schematic design for renovations for the City Hall. A major remodel of the building is required because of its failure to meet current building codes and the HV AC system must be replaced. The Police Department space is now empty and not functional for other departments. The City leases office space for the Information Systems and Human Resources departments and those departments can be brought back into the building with the renovations thus saving $33,600 in annual lease payments. Staff is requesting the approval of additional services to the design contract with MDA to provide for additional structural engineering, mechanical/electrical engineering, acoustical engineering and technology consulting in the amount of $99,330, bringing the total amount for design services to $105,630. Original Contract amount $23,502 New Contract amount $105,630 Less amount previously expended ($6,300) Plus additional reimbursable $4,150 Total additional services $103,480 Changes to the exterior of the building include an attached stair tower on the south side of the building and other improvements to help the building meet current building safety codes. The interior central stair will be removed to add office space and meeting/conference rooms throughout the building. The space vacated by the Police Department will be renovated. The main entrance on the east side of the building will be expanded to provide more space for public information, with additional bulletin boards for posting and racks for brochures and pamphlets. A new HVAC system and the addition of an emergency generator are also included. The additional services provides for technology improvements including relocation of the building's main computer room and telephone room, and re- wiring the entire building with Category 6 cabling to provide for current and future up-dating of the telephone and computer systems. Wireless access will also be incorporated. Building security will be enhanced with a new building access system and security cameras. The acoustical engineer will provide recommendations and plans for a new digital recording system and for updated viewing equipment in the City Council chambers to provide for better viewing of rr .