City Council Minutes 2006 01 03 - Laserfiche WebLink

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City Council Meeting Minutes January 3, 2006 Page 4 of 6 presentation items by Council, audience and home viewers of the meetings. The infrastructure will be planned, purchase of equipment may be phased as desired, and as budgets allow. The original estimate provided by MDA for the four phases was $23,520, of which $6,300 has been spent for Phase One. The request for additional services will increase the total contract amount for design services to $105,630. The acoustical and technology services were added after the original estimate was provided as staff believes it is important to plan not only for the present, but also to try to anticipate future needs for the City Hall to the greatest degree possible. The project construction has been planned to be phased, which will allow the City Hall to remain open and work to continue with minor inconveniences to staff and the public. The planned date for completing of the construction drawings is April 1, 2006. After the construction contract is awarded, it is estimated that work will be completed in approximately six months, in the fall of 2006. Staff recommends approval of the Additional Services Proposal with McMenamin Design Associates in the amount of $103,480 for professional design services. Mayor Sisk requested public comment. There were no comments. COUNCIL COMMENTS Mayor Pro T em Brown asked if the proposal includes an entire remodel of the City Hall building. Deputy City Manager Boyd confirmed the proposal includes an entire remodel. Council member Marsella addressed constructional engineering and noted the original proposal of $23,000 has increased to $105,000. Deputy City Manager Boyd confirmed the constructional engineering has gone up significantly and explained the cost can be contributed to moving and reinforcing the computer server room, relocating the telephone room, required ADA improvements, acoustical, audio/visual and technology enhancements. Mayor Pro T em Brown asked what was budgeted in 2006 for the City Hall remodel. Finance Director Leslie stated $1,466,476 was allocated for 2006. Mayor Sisk asked the City be proactive in researching energy efficient measures for the building. He voiced his belief the extra expenditures would be well served. Deputy City Boyd explained the Architect has presented a list of energy savings features to be incorporated in the building. Council member Sackett voiced his concern the project is over budget. Deputy City Manager Boyd explained the additional request is for the design work. She stated the final construction design work has not been completed, so the