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SUBJECT: PROS Long -Range Plan & Trails Master Plan <br />DATE: MAY 6, 2025 <br />PAGE 2 OF 5 <br />BACKGROUND / PRIOR DISCUSSIONS: <br />This item was originally submitted as part of the March 18, 2025 consent agenda, <br />however, it is being resubmitted at the request of Council to now include an updated <br />consultant proposal and a staff report with further clarifications on questions which arose <br />from the previous submittal. <br />• March 18, 2025 — City Council Advanced Agenda & Regular Meeting <br />Contract approval was removed from the consent agenda and discussed as part of <br />the regular meeting. No formal staff presentation was made, but the PROS Project <br />Manager was present to answer questions from Council. <br />• October 14, 2024 — City Council Advanced Agenda <br />Council approved a revised Request for Proposal (RFP) outlining staff's desired <br />planning approach and scope. This RFP was publicly advertised and used to solicit <br />consulting proposals for both plans as part of a combined planning effort. <br />• September — October 2024 — Advisory Board Review <br />A draft Request for Proposal (RFP) was presented to the Open Space Advisory <br />Board (OSAB), Parks and Public Landscaping Advisory Board (PPLAB) and <br />Recreation Advisory Board (RAB) to allow board members to review and comment <br />on the staff's suggested approach, scope and strategy. Board comments were <br />used to modify the RFP before submission to Council for additional feedback. <br />• June - July 2024 — Request for Proposal (RFP) Development <br />Staff developed the RFP based on review of the previous PROS Master Plan <br />completed 2012, research of other municipalities planning efforts and on -going <br />conversations with PROS leadership and division staff. <br />• May 7, 2024 — City Council Budget Amendment <br />Council approved an amendment of the 2024 budget which included (among other <br />items) allocation of $100,000 for completion of the Trails Master Plan. <br />• November 6, 2023 — Council Approval of 2024 Budget <br />Approval included $300,000 for the "PROST Master Plan Update" as part of the <br />then Open Space & Parks Fund (then Fund 201). <br />• November 15, 2022 — Council Approval of 2023-28 Capital Improvements Plan <br />Approval of the 2023 budget included the 5-year CIP plan with $300,000 in fiscal <br />year 2024 for what was then called the "PROST Master Plan Update". <br />CITY COUNCIL COMMUNICATION <br />5 <br />