City Council Minutes 2011 01 04 - Laserfiche WebLink

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City Council Meeting Minutes January 4, 2011 Page 3 of 7 Planning Director Russ explained the owner is interested in developing the property, which requires legal platting and a Planned Unit Development (PUD). During the platting process, there is a 12% public dedication. The City is interested in knowing whether the building is structurally sound and is capable of being reused. The objective of the professional services contract is to complete a Historic Structure Assessment (HSA) for the historic grain elevator at 540 County Road. The final report will include general recommendations for stabilization and repairs of the structure, as well as suggested adaptive reuses for the structure and cost estimates for rehabilitating the structure for those uses. Pending the outcome of the study, the City may be willing to accept the grain elevator as part of a public land trade. The City Council gave direction to Staff to begin the contract selection process on October 5, 2010. The Staff advertised and received project submittals from fourteen historical architects qualified in producing an HSA and narrowed the list to four. A three member panel consisting of two City Staff and one Historic Preservation Commission member conducted the interviews using a score card and recommended the firm of Andrews and Anderson, preservationists since 1990. Andrews and Anderson has built a reputation for excellence in historic preservation for more than twenty years in the Rocky Mountain Region. Further, Andrews and Anderson was the only consultant with specific grain elevator experience; the only company to include the HAZMAT component in the fee proposal and the only team offering suggestions on how to put windows in the building for reuse without affecting the historic character or causing it to be removed from the National Register of Historic Places. The Historic Structure Assessment Grant would come from the Historic Preservation Fund. Staff recommended the Council authorize staff to finalize a contract with Andrews and Anderson for professional services not to exceed the proposed amount of $38,500 and give the Mayor the authority to sign the final contract. COUNCIL COMMENTS Mayor Sisk requested Planning Director Russ review the selection process and how the merits of the local architectural firm were weighed. Planning Director Russ explained the selection process was a very serious process and that local experience and knowledge of the subject matter is very important. Ease of communication with Staff makes it more efficient and a more cost effective product. Although those are key factors in the evaluation, the quality of the experience, the related experience, the initiative in seeking solutions, the scope and fee for the study were also weighed. MOTION: Councilor Dalton moved to authorize staff to finalize a contract with Andrews and Anderson in an amount not to exceed $38,500, seconded by Councilor Yarnell. Roll I call vote was taken. The motion carried by a vote of 5 -0. Absent: Mayor Pro Tem Marsella and Councilor Muckle.