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City of Louisville Public Records Request Procedures and Fees Pursuant to Section 5-5 of the City of Louisville Home Rule Charter ("Charter") and Section 24-72-203 (1 )(a) of the Colorado Public Records Act, C.R.S. S 24- 72-101 et. sea. ("Act"), it is the policy of the City that public records shall be open for inspection at reasonable times, except as provided by the Act or other law. The provisions of the Charter relating to public records shall be liberally construed with State open records laws to promote the prompt disclosure of City records to citizens at no cost or no greater than the actual cost to the City. Pursuant to the Charter and Act, the following sets forth procedures to ensure timely access to public records of the City that are subject to disclosure, and sets forth fees for public records as permitted by the Charter. The City Clerk is the official custodian of all public records and will process all requests for public records pursuant to the Act, with the following exceptions: 1. The Louisville police department administers criminal justice records as defined by C.R.S. 24-72-302 and will process all request for criminal justice records. (Traffic accident reports prepared by City police officers on state DR 447 forms are considered public records and will be provided through the City Clerk's office). 2. The Louisville human resources department administers personnel records and will process all requests for personnel records. 3. The Louisville finance department administers utility billing records and will process all requests for utility billing records. A Public Records Request form must be filed with the City Clerk to initiate a request for public records under the Act. If the records requested are criminal justice records, personnel records, or utility billing records, the requestor must file a records request with the appropriate department listed above and, in the case of criminal justice records, file a criminal justice records search request form. Except for such records, the City Clerk will research and compile records from various City departments in response to the request. When the requested documents are compiled, the City Clerk will notify the applicant of the completion of the request, the availability of the records and cost of service including any requested copies. The Police Department, Human Resources Department and Finance Department will perform such functions for, respectively, criminal justice records, personnel records, and utility billing records. The City Clerk and each of the records custodians for such departments may adopt additional written regulations concerning the maintenance, inspection and dissemination of the records for which they are designated custodian, which