Library Board of Trustees Agenda and Packet 2011 05 19

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Louisville Public Library Meeting Room Policy Revised and re- adopted by the Louisville Public Library Board of Trustees, February 24, 2010. Purpose The Louisville Public Library has two meeting rooms available. When not previously booked by a Library or other City group, the room is available for use by organized, non profit groups which offer philanthropic, educational, or cultural programs. The rooms are not intended to serve as a permanent or regular public meeting location except for Library and other City groups. Reserving a Room Reservations are on a first -come, first served basis An application is required for each scheduled meeting; staff will review the application, determine approval or rejection, and confirm the availability of a meeting room Applications must be signed and returned before the scheduled meeting is held The Library reserves the right to cancel the use of a meeting room at any time In the event of a scheduling conflict, every attempt will be made to reschedule a group's event The applicant representing the group using the room accepts personal responsibility for damage or loss to Library equipment and furnishings and must be in attendance at the scheduled meeting Notice of cancellation is requested no less than 48 hours prior to the event Permission to use a meeting room does not constitute an endorsement by the Library of the group's beliefs. Room Reservation Fee Use of meeting rooms is free to residents of Louisville and Superior For all other parties, a fee of $25 per hour —or portion thereof —will apply The total fee is to be paid by cash or check at time of application approval If a group occupies a meeting room beyond their stated time, additional payment will be required Future meeting room use will be denied until all room reservation fees are paid and current Meeting Room Policy Page 1 of 3