Library Board of Trustees Agenda and Packet 2011 05 19

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The meeting rooms are available: Louisville Public Library Meeting Room Policy Conditions of Meeting Room Use 1. Non -City groups are required to check in at either the first -floor Circulation Desk (for Meeting Room use) or the second -floor Information Desk (for Board Room use) prior to the start of their meeting. 2. The meeting rooms can be used for any Library sponsored events. 3. The rooms cannot be used for events where admission is charged or for commercial purposes. 4. The meeting must be open to Library staff and the general public. 5. Group members will not be allowed in the Library prior to opening and must leave by the times stated below. 10:00 AM to 5:30 PM 1:00 PM to 4:30 PM DAY TIMES Monday- Thursday 10:00 AM to 7:30 PM Friday Saturday Sunday 6. The first -floor meeting room chairs and tables are set in a default setting (see posted diagram). If furniture is rearranged, the group is required to return it to its default position when the meeting is over. All trash must be placed in the appropriate wastebasket /recycling container. Whiteboards must be erased and cleaned; whiteboard cleaner and paper towels are available in the meeting rooms. 7. Request to use the Library audiovisual (A/V) equipment must be arranged by calling 303 335 -4815 at least 72 hours prior to the meeting, or at the time of application, whichever is sooner. An agreed -upon time will be arranged to familiarize the responsible party with the AN equipment. 8. Catered box lunches can be served in the meeting rooms. Light refreshments (beverages and snacks) may be served. All food and drink must be kept within the meeting room. Beverages With Red Or Purple Dye Are Not Permitted (e.g., Hawaiian Punch, grape juice, grape soda, etc). 9. The Library will not store items for groups and will not be held responsible for items left behind. 10. Under City ordinance, smoking is not allowed in the building or within 15 feet of the building. 11. The fire code limits occupancy to 70 people in the 1st -floor room (Meeting Room) and 30 people in the 2nd -floor room (Board Room). 12. Children must be supervised by responsible adults. 13. Users must notify a Library staff member when the group has left the meeting room. 14. Failure to observe these policies is grounds for denial of future meeting room use. Meeting Room Policy Page 2 of 3