Revitalization Commission Agenda and Packet 2011 10 10

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Task 2: Project initiation and stakeholder interviews This initial event will be governed by the following primary activities. Kick-off meeting. The Atkins team will meet with Louisville's project team to identify key corridor stakeholders, discuss expectations, and coordinate efforts. We will refine the schedule, scope, outcomes, and products and determine team member responsibilities, existing project studies, and data requirements. Community kick -off. Since the first community meeting is not held until Task 5, we suggest that a virtual community kick -off be held at the be of the project. This will introduce the project to the larger community and engage area residents early in the process in order to facilitate a discussion on the community's issues and vision. The virtual kick -off will include ads in area publications, posters at City Hall, and the installation of one or more billboards mounted in the study area with information about the purpose and schedule of the study. A website will be created to post project information such as data, maps, questionnaires, results, and concepts. The website will also enable "geo- referenced commenting a tool developed by Winston that allows the public to comment on specific areas within the study limits and allows all website visitors to add and view the comments. We will also initiate a Twitter and Facebook presence to enable local residents, especially the technically savvy youth, to be engaged. Project partner and stakeholder interviews. The Atkins team will conduct interviews with elected officials, partner public agencies, community leaders, property owners, development community representatives, and other key stakeholders in the project study area. Early stakeholder interviews and PPWS will uncover the key issues in a direct, immediate, and informal way. Strengths, weaknesses, opportunities, and threats /constraints (SWOT) analysis. This workshop tool will be used to: Identify supportive or unfavorable factors to achieve community objectives Define parameters for problem- solving strategies Identify areas of convergent and divergent opinions between the project partners and stakeholders Purpose and need. As the first major decision point for the process, agreements must be reached by stakeholders on the project purpose and need. This is an element of the PEL process that will be used throughout project development. For this task, Jeff Winston will lead the discussion with project partners to identify key challenges and competing interests. During the PPWS we will focus on reaching informed consent. The first step requires agreement on the purpose and need. Evaluation criteria will be developed following the development of the contextual assessment in Task 3. Phase 1 Deliverables Project work program and schedule Coordination meetings Monthly progress reporting and invoicing Kick -off meeting Community kick -off Project partner and stakeholder interviews SWOT analysis Purpose and need Integrated Infrastructure Implementation Plan Louisville FasTracks Station Area Hwy 42 Corridor (Lock Street to Paschal Drive) Services a Portfolio Example of Winston's geo- referenced commenting tool Lesson Learned The SWOT process used for Jefferson Street engaged each project partner including the City of Fort Collins, Fort Collins Downtown Development Authority, and CDOT. SWOT analysis was not included in the original scope. As the project began, it was apparent that the project partners had different views on the project purpose. The SWOT process was used to develop the purpose and goals that were agreed upon by the PPWS. We are recommending that the SWOT process be conducted before the purpose and need is finalized. 4