Louisville Housing Authority Agenda and Packet 2012 02 28

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• 14' complete to be sure our reserves are in place. It looks like we will be able to reclass from the insurance reserve to make sure we are in compliance. You shouldn't see any deficiencies for reserve in this audit. Richard said that prior to Shirley's arrival we analyzed the tasks we needed to do and worked backwards to schedule those. He is happy to report the audit is on track and that we will make the deadlines. Property Management/Maintenance Report Chuck presented for Sally. We have 3 vacancies, 1 at Sunnyside, 1 at Lydia Morgan,and lat Regal.They should all 3 be leased up by the second week of February. We have a very high occupancy rate. Frank said we would be hiring a new property manager in February,to start in March. Edna Guillen will be the primary property manager at Josephine Commons. Sally will bring on an extra manager and will have more supervision and less direct leasing of some of the units than she does not. Josephine Commons leasing will start in September.Kris Durso,our senior resource specialist for those 3 sites,will expand her position to full time. Kristyn said we also plan to hire a new maintenance person, in anticipation of Josephine Commons. Final Decision Sunnyside Playground • Bonnie said that there is $30,000—$35,000 left in the budget. Frank said that we can table the discussion for now. It will not be on the agenda next month. We will need to go back to the residents to inform them. Sunnyside has always had the tightest financial situation of any of the Louisville properties. Using some of that money to invest in other capital improvements at Sunnyside—paint, windows,etc., may be better way to invest. We can work with the maintenance supervisor and get some suggestions for appropriate capital projects. Ernie said-that the use of sand is illegal,as sand is not wheel chair accessible or ADA approved. Chuck will talk with Sally and bring her up to speed on that. She will be meeting with the residents of Sunnyside in the future. From a marketability standpoint,the entire landscaping needs to be looked at. From a risk management perspective,some of the metal edges should be replaced with plastic edges. Walt said that some areas need to be regarded. The ground has settled around the building and we need to do some corrective grading. We also need additional parking spaces. Section 8: HO/Program Report Chuck said that during December, 2011, we had 68 housing vouchers for Louisville. It shows how many of the Boulder County Housing.Authority Section 8 voucher clients choose to lease in the city of Louisville. For the Section 8 Housing Voucher program, fiscal year 2012, housing payment formula is about the same as it was in 2011. We did receive a 20% reduction of administration. For the clients the rental assistance has been assured through 2012. Matters from Members of the Board Terri discussed the schedule of meetings for new board members. We normally met on Tuesday,the end of the month. March is adjusted for spring break. Due to the holidays, December is a combined meeting with November. 4