City Council Study Session Summary 2012 05 08

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City Council Study Session Summary May 8, 2012 Page 3 of 7 Councilmember Keany said there would be an IGA in place if the consolidation went through and as always, residents could come to City Council if their concerns weren't being addressed. The recommendation is to have a designated resident from Louisville sitting on the County Housing and Human Services Advisory Board. This would be a government -to- government relationship managed through an Intergovernmental Agreement (IGA). Councilmember Keany said that he would like to see the Louisville representative on this board be appointed by City Council. Update /Discussion — Draft Ordinance — Sales /Use Tax At the March Finance Committee Meeting, Finance staff presented proposed amendments to the Sales /Use Tax Ordinance. The Finance Committee is in agreement with the amendments to the Ordinance, but asked that staff present the draft of the amended Ordinance to City Council during a study session prior to the 1st Reading of the Ordinance at a City Council Meeting. Penney Bolte, Tax Manager, reviewed point -by -point the proposed amendments under: • Expense Reimbursements - to allow for reimbursement to the City for incurred costs pertaining to review of large amounts of records or performing offsite audits. • Outside Deliveries — in order to qualify for the sales tax exemption for items delivered outside the City, the seller must retain full ownership and liability for all items until delivered to a destination outside the City. • Filing Requirements — would require every business in the City to remit use tax due on the same schedule as sales tax, including zero returns if they had no tax due for their particular filing period. City staff has contacted at least 100 businesses that did not remit a sales /use tax return for 2011. This has resulted in an additional $50,000 of use tax that should have been paid in 2011. • Assessments /Municipal Summons - Municipal Summons would give the City a good tool to collect outstanding taxes before the City turns over a delinquent taxpayer to Boulder County. Certifying the taxes to Boulder County for collection has not always been the most successful. Council was in agreement with the proposed amendments. The first reading of this amended Ordinance will be at the June 5th City Council Meeting. Update /Discussion — Downtown Wayfinding Sign Plan — Presenter: Sean McCartney Presented sign concepts for parking wayfinding. This presentation to City Council is just one of 4 presentations that are planned for the purpose of getting feedback.