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CL <br />ITY OF OUISVILLE <br />PP <br />URCHASING OLICIES <br />SECTION III  PURCHASE REQUISITIONS <br />A purchase requisition serves to inform the Finance Department othe <br />departments, correctly identifies a material or service requeste <br />operations, and identifies the expenditure account number to which the purchase is to <br />be charged. <br />TYPES OF PURCHASE REQUISITIONS <br />PETTY CASH REQUISITIONS <br />The petty cash fund shall be used to pay for small obligations which do not <br />$50.00. Petty cash requisitions (Appendix A)are submitted to the Citys cashier and <br />will be honored only if the requisition is properly completed and bears the <br />appropriate departmental manager approval. Petty cash requisitions will be granted <br />under the following circumstances: <br />An employee is requesting a cash advance for expenditures relati <br />business (sales receipt must be returned to cashier within one b; <br />An employee is requesting a reimbursement for expenditures relat <br />business (sales receipts must be attached to the requisition). <br />It is the responsibility of the employee using the petty cash fu <br />Citys tax-exempt number and present it at the time of purchase. Sales tax on <br />purchases will not be reimbursed. <br />Purchases for less than $2500, which are not paid out of petty cash, are processed <br />using a check request form that has been approved by the Department Dire <br />(or his designee). <br />PURCHASE REQUISITIONS <br />Purchase requisitions shall be used to initiate the purchase of materials or services <br />of $2,500 or more and for which a purchase order will be issued. <br />requisitions will be granted under the following circumstances: <br />The requesting department shall be responsible for ensuring budget <br />availability, obtaining prices, designating vendors, and preparing purchase <br />requisition far enough in advance of the required date; <br />All requisitions must be approved by the Department Director and the <br />Finance Director and, if over $10,000, approved by the City Manager; <br />A purchase order number must be obtained priorto placing orders with <br />vendors. <br />14 <br />7 <br />