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CL <br />ITY OF OUISVILLE <br />PP <br />URCHASING OLICIES <br />SECTION IV  PURCHASE ORDERS <br />A purchase order (P.O.) authorizes a vendor to release goods or services to the City and <br />informs them that funds have been encumbered to pay for the good <br />purchase order becomes a binding contract when the order is completed and signed by <br />an authorized representative of the City and the vendor demonstr <br />the purchase order through the initiation of some action to fill <br />The Finance Department shall be responsible for the completion a <br />purchase orders following the approval of the purchase requisition. The Finance <br />Department shall email the completed purchase order to the requisition initiator. <br />A standard purchase order is to be used for all purchases of $2, excluding <br />the following areas. Capital improvement projects cannot be exempt. <br />EXEMPT ITEMS <br />Council Approved Service Contracts; <br />Debt Service; <br />Ditch Assessment Charges; <br />Dues & Subscriptions; <br />Education Expenses; <br />Grants, Contributions, and Intergovernmental Agreement Obligations; <br />Insurance; <br />Investment Transactions; <br />Land Acquisition; <br />Lease Payments; <br />Maintenance and Support Licensing Agreements (associated with an approved <br />contract); <br />Payroll (checks, taxes, and deductions); <br />Professional Servicesas defined; <br />Travel Expenses; <br />Utilities <br />PURCHASE ORDER AMENDMENTS <br />The Finance Department has the authority to pay an invoice that exceeds the purchase <br />order by less than 5% or $2,500 (whichever is less). <br />When the actual expenditure exceeds the purchase order amount by2,500 <br />(whichever is less), a second and complete approval process must obtained via <br />purchase requisition (for overages of $2,500 or more) or by manual approval on the <br />check request (for overages of less than $2,500). <br />15 <br />8 <br />