City Council Minutes 2012 10 02 - Laserfiche WebLink

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City Council Meeting Minutes October 2, 2012 Page 6 of 13 narrowed the list of proposals to three and interviewed by phone. From those interviews staff recommended the City contract with Berry, Dunn, McNeil & Parker, LLC (Berry Dunn). Berry Dunn is a Certified Public Accounting firm from Portland, Maine. They have a dedicated division for public sector IT planning and have great experience with towns of the City's size. Berry Dunn's cost proposal was for$99,262. Staff determined Berry Dunn's proposed Enterprise Architecture Plan and Business Continuity Plan could be removed from this scope of work and by removing those pieces it brought the cost down to $53,807. Once under contract, the project is expected to take approximately 15 weeks. Public Relations Manager Muth noted there is no funding for this proposal in the 2012 budget, but it is considered a priority in both the City Manager's and City Council's goals. A request to allocate the funding for this project will come forward at the end of the year as a budget amendment for$53,807. COUNCIL COMMENTS Council member Sackett felt the proposal is doing the right thing at the right time and is in the best interest of City. Mayor Muckle was also supportive of the project. Council member Loo commented the contract notes all Council members are using Dell computers. She hoped the study would look at other options for Council such as iPads. MOTION: Mayor Muckle moved to award the contract for an Information Technologies Strategic Plan to the firm of Berry, Dunn, McNeil & Parker, LLC, in the amount of $53,807, seconded by Council member Sackett. Roll call vote was taken. The motion carried by a vote of 6-0. Absent: Council member Jasiak. PRESENTATION — CITY MANAGER'S PROPOSED 2013 BUDGET AND 2013-2017 CAPITAL IMPROVEMENTS PLAN — SET PUBLIC HEARING OCTOBER 16, 2012 Mayor Muckle requested a staff presentation. Deputy City Manager Balser presented a summary of the Proposed 2013 Budget and the 2013—2017 Capital Improvement Project Budget. The key factors in the 2013 Proposed Budget which provide for the City's good fiscal health include the voters approving the Use Tax in November 2012; building activity generating an increase in building permit and building use tax revenue; Louisville being recognized as a great destination for food and fun and the resulting sales tax and; Council's actions in late 2009 and early 2010 to bring the City's expenditures and revenues back into balance even though the City lost two of its largest retail businesses (Sam's Club and Safeway). The 2013 City Council Goals are as follows: Citizen Services; Economic Development Restore Grain Elevator; Pedestrian/Bike Mobility; Focus on Strategic Planning for Infrastructure/Facilities/Staffing; Development Process (re-evaluate the development