City Council Minutes 2012 10 09 SP

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City Council Meeting Minutes October 9, 2012 Page 2 of 9 Deputy City Manager Balser and the City Directors responded to all of the Council comments and questions from the October 2nd meeting and incorporated those responses in the October 9, 2012 Special Meeting Communiqué. City Manager Fleming requested Council discussion on the 2013 Proposed Budget. Mayor Muckle requested Council discussion on the twenty-two items staff addressed in the Council Communiqué. 1) Discuss Main Street Patios, timing and design considerations. The Main Street Patio project is currently on schedule for a public meeting on October 24, 2012. At this meeting the intent is to present 3 options and their pros, cons and costs. The options include 1) a permanent patio installation from Spruce to Walnut, 2) a hybrid option of landscaped bump outs and a pedestrian crossing near Bittersweet, along with the installation of the modular temporary patios and 3) the modular temporary patio, a mock-up which will be installed on Main Street for all to see. The mock up of the temporary patio design will be available mid-October and placed on Main Street in front of City Hall for viewing. $200,000 is budgeted in 2013 for this project. The City Council was satisfied with staffs response. 2) Can we/should we consider utilizing the fireworks from the cancelled 4th of July celebration for a New Year's celebration? Beyond the fireworks, what staff resources, costs and logistics would need to be considered to hold such an event? Would need to add an additional $10,000 to the July 4 account to buy Fireworks for July 4, 2013 (assumed those from 2012 would be used in 2013). Would need approximately $4-5,000 to cover costs of New Year's event (port-o- lets and busses). Concerns with impacts to the Golf Course, should this be the desired location for the event. Other locations could be considered as well. Further discussion to occur at the October 9, 2012 special meeting. There was considerable Council discussion relative to having the fireworks at a different venue, such as Community Park, the Aquarius Trailhead, or the Sports Complex. Although there was some support, the Council determined it would not be advisable to use the 4th of July fireworks for a New Year's celebration. It was noted there are higher priority projects. There was support for re-evaluating all the City sponsored community events held throughout the year. 3) Discuss funding of South Street underpass — and how the TIF revenues fit into funding and/or payback. A cooperation agreement is being prepared by LRC and City staff which will be discussed at the 10/8/12 LRC meeting. Based on that discussion, recommendations on TIF contributions to the South Street Underpass can be presented at the 10/9/12 special meeting, with formal action on an agreement to occur at a later regular City Council meeting.